Vetting Administrator

F1 are looking for a Vetting Administrator supporting the administrative needs of the Formula 1 onboarding and vetting processes

Main Duties and Responsibilities

• Provide support to the F1 Security Vetting Coordinator and Corporate Security Manager, to assist on the onboarding and vetting of candidates joining Formula 1.
• Provide an industry leading onboarding experience for hiring managers as well as candidates, ensuring that all communications are proactive and timelines met.
• Assist in the progress tracking of prospective candidates joining Formula 1, and send reminders to speed up the onboarding when required.
• Provide administrative support to the F1 Vetting Coordinator, F1 Corporate Security Manager & F1 Security Operations Lead on the wider background checks of Known Consignor training.
• Provide administrative support to the F1 Vetting Coordinator, F1 Corporate Security Manager & F1 Security Operations Lead on the provision of Known Consignor training.
• Coordinate SLA meetings with the external vetting provider, record meeting minutes, actions and scoring.
• Assist the vetting coordinator and the HR team in the continuous improvement of the onboarding experience.
• When required, assist the Vetting Coordinator facilitate priority onboarding of candidates.
• Update and maintain key documentation, including the Vetting Intranet, Policies, Procedures and Guidelines.
• Assist with F1 Security team purchase orders and invoicing for both People & Assets, and Circuit Delivery.
• Provide data entry, retrieval, and database maintenance of documentation.
• Build excellent relationships with internal departments and external agencies such as Finance, Legal, Circuit Logistics, Broadcast, Human Resources and Procurement.
• Scheduling ad-hoc meetings and taking minutes when needed.

About You

• Experience working in an office environment in a similar role.
• IT literate with good typing skills and confident using a range of programmes including email, word processors, presentations, spreadsheets & file management.
• High attention to detail
• Self-motivated with the ability to deliver.
• Good coordination and time management skills
• Positive ‘can do' attitude.
• Excellent attention to detail and driven by clear/ concise communication.
• Comfortable being the interface between different departments.
• Comfortable engaging with various internal and external stakeholders.

Division:

Corporate