Meetings & Conferences Coordinator

• Application Deadline: June 27, 2025
• Hybrid

Job information
Division/Unit: Services / Travel, Accommodation & Conferences
Contract type: Permanent
Start date: 01/09/25 or as soon as possible
Application deadline: 27/06/25

Main goal

Join UEFA’s Travel, Accommodation & Conferences Unit and play a key role in delivering world-class international meetings and conferences. As a Meetings & Conferences Coordinator, you will be responsible for planning, coordinating, and executing all logistical aspects to ensure seamless and professional event experiences for UEFA’s Divisions across Europe.

Key responsibilities

Accommodation and facilities

• Collaborating with internal stakeholders to assess and fulfill logistical requirements for various international meetings and conferences organised by UEFA
• Coordinating the reservation of accommodation and meeting facilities, technical equipment, catering and transport

Event delivery (on-site)

• Attending meetings and conferences on-site as needed to oversee logistics and help ensure smooth and efficient event delivery

Partner and supplier relations

• Building and maintaining professional relationships with UEFA partners and suppliers (hotels, restaurants, transport providers and other vendors) to ensure high service standards and cost-effective solutions
• Leading negotiations to establish clear, cost-effective, and high-quality service agreements that align with UEFA’s standards and event objectives
• Monitoring supplier performance and ensure consistent delivery of services, proactively addressing any issues to maintain excellence and reliability

Database management and reporting

• Establishing and maintaining the hotel team's database and statistics, ensuring that the information is accurate and up to date to support informed decision-making

Budget Management

• Preparing and managing event budgets
• Tracking expenses and ensuring cost-efficiency without compromising quality

Strategic Planning & Innovation

• Contributing to the continuous improvement of event planning processes and tools
• Proposing innovative solutions to enhance participant experience and operational efficiency