Executive Assistant

Who We Are:

WWE® is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE’s TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal’s streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Position Summary:

The Executive Assistant provides all aspects of direct support/assistance to assigned executive(s). This position has exposure to information of a sensitive, confidential, strategic, and critical nature requiring discretion, independent judgment, tact, and diplomacy. This position also requires interaction with other senior management personnel and therefore requires a professional attitude and strong interpersonal communication skills.

Responsibilities:

• Manages calendar for assigned executive(s), and proactively partners with the assigned executive(s) to keep him/her on schedule.

• Uses sound judgment and carefully ascertains the nature of incoming phone calls, accurately records messages, addresses issues independently, and transfers calls as necessary. Follows up with callers regarding information requests.

• Manages the workflow of assigned executive(s), including meetings, correspondence, milestone events. Helps organize work projects, and proactively prioritizes and partners with assigned executive(s) to ensure all objectives are addressed and handled in a timely manner.

• Communicates in person and through correspondence with high level contacts inside and outside the company, such as vendors, customers, and senior leaders.

• Works with other members of internal departments as requested.

• Work with members of assigned executive(s) personal teams to coordinate calendars, travel logistics, etc.

• Composes, types, and prepares correspondence, memos, presentations, confidential materials, etc. of the highest quality.

• Schedules and coordinates meetings or other events as directed by assigned executive(s).

• Coordinates preparation of PowerPoint presentations for meetings or other events as directed by assigned executive(s).

• Coordinates directly, or in conjunction with Travel department, travel arrangements including flights, hotels, and car services as requested and creates itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and checks for new information pertaining to travel.

• Prepares expense reports for assigned executive(s) as requested.

• Files correspondence and other records.

• Coordinates transmission of information with others.

• Ensures adequate office supplies and submits order requests for additional supplies as needed.

• Runs errands as requested by assigned executive(s).

• Performs other tasks, projects, and responsibilities as assigned. 

Skills & Experience:

• Minimum of 2-3 years of experience as an assistant to a high-level individual within a fast-paced organization.

• Outstanding organization, prioritization, analytical, and anticipatory skills.

• Solid project management and problem-solving skills.

• Ability to be internally inspired to perform a task to the best of one’s ability using his/her own drive or initiative.

• Must be responsive to email, text, phone calls- sometimes outside of standard business hours

• Must be flexible and responsive to evolving and changing business environment.

• Ability to communicate effectively, verbally and in writing with individuals in all levels of the organization, but particularly with members of the highest level of the organization.

• Ability to work independently and thrive in a multi-task, fast-paced environment.

• Excellent organizational skills.

• Excellent attention to detail.

• Ability to maintain confidential information.

• Knowledge and ability to work in Microsoft Excel, Word, PowerPoint, and Outlook, and the ability to learn other basic computer program

TKO EEO Statement: