Facilities Strategy & Project Coordinator

Who We Are:

WWE® is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE’s TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal’s streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Title: Facilities Strategy & Project Coordinator
Location: Stamford, CT (On-site)

Position Summary

WWE is seeking a detail-oriented and highly organized Facilities Strategy & Project Coordinator to support both project execution and daily operations across WWE’s production environments. This hybrid role combines structured project management with hands-on facility coordination/operations, ensuring that WWE head quarter incentives run seamlessly. 

The ideal candidate thrives in a fast-paced entertainment environment, balancing long-term project planning with real-time operational problem-solving.  Candidate can multitask and manage multiple projects in a high stress environment while interacting with people of all levels of the organization.

Key Responsibilities

Project Management Support

• Assist in planning, scheduling, and tracking multiple projects across WWE.

• Maintain documentation including timelines, budgets, deliverables, and progress reports.

• Support project leads with coordination, follow-ups, and cross-departmental communication.

• Monitor milestones, flag risks, and escalate issues to leadership as needed.

• Collaborate with internal teams and external vendors to keep projects on track.

• Schedule will be non-standard hours and be able to work overtime 

Facility Operations Coordination

• Provide day-to-day operational support for WWE’s facilities team.

• Coordinate schedules, space allocations, and resources to meet schedule requirements.

• Ensure readiness of facility spaces, including equipment, sets, and support areas.

• Act as a liaison between production, technical, and operations teams.

• Manage vendor relationships for facility services, equipment, and materials.

• Troubleshoot and resolve logistical challenges impacting the facility.

Cross-Functional Support

• Partner with all business units to ensure all incentives

• Assist with special events, shoots, and live programming needs.

• Support compliance, safety, and operational standards within facility environments.

Qualifications

• Bachelor’s degree in project management, Media/Production, Business, or related field (or equivalent experience).

• Project Manager certifications

• Must be able to work traditional & non-traditional hours when needed.

• 2+ years of experience in project coordination, production operations, or facility management.

• Strong organizational and multitasking skills with exceptional attention to detail.

• Excellent communicator with the ability to work across creative, technical, and operational teams.

• Proficiency in MS Office Suite, Smartsheet, Microproject or other project management tools.

• Ability to adapt quickly in a fast-paced, deadline-driven environment.

• Understanding Live broadcast environment  

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