Executive Assistant III

Executive Assistant – Fanatics Collectibles (Los Angeles, CA)

Fanatics Collectibles is looking for a highly skilled and proactive Executive Assistant based in Los Angeles to provide high-level support to one or more senior executives. This role is critical in enabling executives to operate efficiently, anticipate their needs, and facilitate seamless communication across internal and external stakeholders.

Fanatics Collectibles operates in a fast-paced, high-growth environment, and we are seeking someone who thrives in this setting—highly organized, detail-oriented, responsive, and capable of handling multiple priorities with discretion and efficiency. The ideal candidate will be a key partner to the executive, ensuring they are prepared, informed, and able to focus on strategic initiatives.

Key Responsibilities

• Strategic Calendar & Priority Management: Efficiently manage scheduling with full access to executive calendars, ensuring prioritization of high-impact meetings while minimizing conflicts.
• Inbox & Communication Coordination: Monitor and manage requests and communications across email and messaging apps to ensure timely responses and follow-ups.
• Travel Coordination & Expense Management: Arrange domestic and international travel, proactively addressing changes and logistical challenges.
• Meeting & Event Coordination: Organize staff meetings, offsites, and business meetings with precision, including agenda preparation and follow-ups.
• Business Acumen & Stakeholder Coordination: Understand the business landscape and key players to anticipate questions, facilitate connections, and provide quick, informed responses.
• Presentation & Project Support: Assist in preparing decks, reports, and project managing key initiatives as needed.
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism and confidentiality.
• Collaboration & Cross-Functional Coordination: Build strong relationships and work seamlessly across teams, executives, and other administrative staff to drive efficiency and alignment.
• Flexible & Proactive Support: Recognize that this role may require availability beyond traditional work hours, ensuring executives are always supported in critical moments.
• Personal & Executive Life Support: Manage key dates (birthdays, anniversaries, sports calendars), reservations, family travel, and occasional personal requests.

Key Qualifications

• 4+ years of experience supporting senior executives or management consultants in a fast-paced environment.
• Strong business acumen and ability to understand priorities, company objectives, and key industry players.
• Highly proactive and anticipatory mindset—able to foresee needs before they arise and take action accordingly.
• Exceptional time management, organization, and problem-solving skills.
• Strong verbal and written communication skills, with the ability to communicate on behalf of executives professionally.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Professional, mature, and highly discreet when handling confidential matters.
• Positive and solution-oriented attitude, thriving in a dynamic, high-growth culture.

The salary range for this position is $88,000 - $110,000, which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.

Ensure your Fanatics job offer is legitimate and don't fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address.

Fanatics Collectibles is a leading licensor, producer, designer, and seller of physical and digital trading cards, sports memorabilia, and other digital assets for entertainment and sports properties globally, as well as a manufacturer of physical and digital trading cards. It has secured exclusive licensing arrangements with major national professional sports leagues, including the MLB, NFL and the NBA, and related players associations, to produce physical and digital trading cards and other collectibles.

Fanatics Collectibles also has partnerships with a number of individual international sports teams and leagues, as well as owners of other entertainment properties granting similar exclusive rights. Fanatics Collectibles recently announced Fanatics Live, expected to launch later in 2023, which will focus on transforming the digital shopping experience through personality-driven content and entertainment.