Volunteer Director - Hoka Kodiak Ultra Marathons By UTMB

Description

The Volunteer Director is responsible for recruiting, coordinating, and managing 300+ volunteers for the Kodiak Ultra Marathons. This includes pre-race planning, race-week execution, and post-race follow-up. Role spans May 18 – Nov 13, 2026, is remote, with preference for candidates local to Big Bear, CA. Role can be accomplished outside traditional business hours unless noted separately.
 

Requirements

 Pre-Race (May-Sept):

• Recruit & Manage Volunteers: Create strategies, reach out to past volunteers, onboard new ones,
  and confirm Captains (Aid Station, Sweep, Finish Line, etc.).
• Coordinate Incentives: Manage swag, race entry, and donation logistics.
• Website & Communication: Maintain volunteer registration pages, send confirmation and event info
  emails, respond to inquiries.
• Schedule Building: Assign shifts and update schedules as needed.
• Volunteer Captains: Recruit, support, and train team leads.
• Collaborate with Race Management: Biweekly meetings, support logistics, and training sessions.
  

Race Week (2nd Week of Oct):

• On-site Leadership: Act as the main point of contact for volunteers.
• Volunteer Deployment: Ensure proper staffing, check-in, and support.
• Problem-Solving: Handle emergencies, no-shows, and on-the-fly changes.
• Communication: Maintain contact via race radio and digital tools.
• Logistics: Prepare supplies, manuals, check-in systems, and swag.

Post-Race (Oct–Nov):

• Appreciation & Feedback: Host thank-you events, send notes, collect feedback.
• Wrap-up: Finalize donations, complete reporting, and close incentive delivery.
  

Ideal Candidate:

• Strong leadership & communication skills
• Detail-oriented and organized
• Experienced in volunteer management, ideally in endurance events
• Able to work remotely with strong local connections in Big Bear, CA
• Willing to work long hours outdoors during race week 

The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and are a reasonable representation of its activities.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.