Team Assistant (Men's RWC 2027)

The Rugby World Cup Australia Local Operating Company (LOC) is looking for an administrative superstar to join our team!

***CLOSING DATE FOR APPLICATIONS IS SUNDAY 23RD FEBRUARY 2025***

TEAM ASSISTANT (RWC 2027 LOC)

FIXED-TERM CONTRACT UNTIL END OF NOVEMBER 2027

BASED IN SYDNEY

The Team Assistant will be an administrative all-rounder, supporting our Managing Director (MD) and Executive Management Team (EMT) with diary management, travel bookings, expenses and preparing presentations. This role will also be responsible for the smooth running of our RWC offices and support the broader team with other accounts and travel administration. This role will be a real go-to person and will play a major role in building and fostering an inclusive and fun team culture!

This is an exciting and unique opportunity to be a part of a global event that will set new standards and drive the growth of rugby. We are looking for candidates who are passionate about sport, understand the power it has to make a difference and have a strong commitment to promoting diversity and inclusion. You will be part of a team that aims to inspire a new generation of fans and participants.

About the role

MD & EMT Support

• Proactively managing the MD’s diary, including arranging meetings, preparing agendas and papers, ensuring he is prepared for all internal and external stakeholder meetings
• Providing general administrative support to all EMT, including managing expenses and invoicing, booking travel, preparing presentations and other tasks as needed (each department will have dedicated support roles commencing in the next 12 months)
• Preparing agendas, taking notes and following up EMT meeting action items as needed
• Planning and coordinating any EMT offsites and strategy sessions

Office Management

• Leading the management and efficient running of the RWC offices, including liaison with building management, security, ordering office supplies, catering and meeting preparation
• Arranging logistics for guests and visitors e.g., car parking allocation, reception preparation, meet and greet as needed
• Leading on upcoming office upgrades and fit outs as we grow and scale

Business Support

• Leading on all travel bookings for the LOC team
• Supporting the finance team with Accounts administration as needed
• Recruitment and onboarding admin support

Board and Audit & Risk Committee (ARC) Support

• Scheduling Board and ARC meetings
• Assisting with the formatting and collation of Board Reports, as required, ensuing all LOC stakeholders prepare and submit their papers on time
• Assisting with meeting arrangements, including room set up, catering and refreshments
• Booking travel for Board Directors and Committee Members

About you

• You have previous experience in a busy administrative role, with strong attention to detail and a proactive approach
• You are an excellent communicator, highly personable and can build strong relationships with colleagues and a diverse range of stakeholders quickly
• You have high competency in the Microsoft Office suite, and enjoy preparing presentations (it would be advantageous if you are creative and have experience with other products like Canva)
• You are extremely organised and enjoy working under pressure in a fast-paced environment, delivering work to deadlines and honouring commitments.
• You are a team player who thrives working in a high performing and collaborative team environment - you are willing to muck in and support the broader team as we are growing and changing
• You are trustworthy, with a high level of credibility, diplomacy and sound judgement, and respect the confidentiality aspects of the role
• You are flexibility to work irregular hours as needed, including evenings, weekends, and holidays, depending on event schedules
• It would be advantageous if you have experience in a major events environment

About us

World Rugby is the international federation responsible for the global development of rugby union. Its strategic mission is to accelerate the growth of rugby, inspiring more people to engage with the sport. Australia’s hosting of Rugby World Cups 2027 and 2029 are at the heart of that mission, representing an unparalleled growth opportunity for rugby in Australia, the region, and the global game more broadly.

Men’s Rugby World Cup 2027 is rugby union’s pinnacle event contested every four years by the world’s best nations.

For six weeks from 1 October- 13 November 2027, Australia will welcome the world to a nationwide festival of rugby, celebrating its rich culture and heritage, and kicking off a new era of rugby that will have a positive impact for Australia, Oceania and the game globally.

With an expanded format contested by the world’s top 24 teams, Men’s RWC Australia 2027 will inspire an entire generation and break down barriers by making rugby even more accessible, relevant and inclusive, boosting rugby’s fanbase and participation globally.

All revenue generated by Men’s RWC 2027 will be reinvested in the sport, supporting World Rugby’s global growth ambition, its 133 member unions and six regional associations.

Rugby World Cup is one of the biggest sporting and entertainment brands in the world and the dual men’s and women’s hosting model creates a transformative opportunity to showcase the very best of rugby and Australia to an unprecedented global audience.

RWC 2027 tournament will be a nationwide celebration of the sport, its values and Australia’s cities, culture and people, engaging new audiences and inspiring a new generation of fans and players. In Australia, the tournament is expected to generate $1.3B in direct visitor expenditure across Australia from more than 250,000 international visitors and inject a further $80m into the Australia economy as a result of hosting in 2027 alone.

How to apply

Please submit your CV (maximum 3 pages), along with a cover letter detailing your suitability for the role to the APPLY NOW link.

RWC Australia is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

Flexible Working

The role offers hybrid working during the initial phases of planning, noting that as the event draws near the role will be required to be full time in the office integrating with the rest of the team. The current planning is based on:

• 2025 – 4 Days in the office (Mon-Thu)
• 2026 & 2027 – Full time in the office