Team Assistant

Purpose

• Provide administrative support to North Asia Product Development & Sourcing leadership and play an active role as a coordinator and maintain effective communication with all team members.
• Coordinates /assists in events/ projects for the organization and ensure the successful implementation.

Key Responsibilities:

Administrati

• Assist leadership in effective communication with relevant groups inside and outside organization.
• Provide administrative support to leadership which is not limited in managing /preparing meetings, business deck/slides, calendar/schedules, logistics, travel arrangement and expensed process.
• Assumes full responsibility for organizing all team meeting, summit, events/ activities and the visitor/supplier’s overall logistic arrangement both on site and off site assigned by leadership.
• Consolidate and monitor T&E budget plan for leadership.
• Assist leadership in daily communication, coordination, follow-up, improvement and problem solving, etc. and other related assignments for leadership.

Administrati

• Assist in event/project/meeting including AEM, NA leadership meeting, People’s day, North Asia Product Development & Sourcing Summit, Kaizen, SRC event, team gathering and any other Ad hoc activities. Provide the off site and on site support.
• Be responsible for ensuring the proper setup of meeting venue of the events, encompassing all logistical aspects necessary for a successful event.
• Oversee the IT technical flow, guaranteeing that all technological requirements are met for a seamless event experience.
• Consolidate/polish/update the deck as needed.

Administrations/ Miscellaneous

• Office sample display
• North Asia Product Development & Sourcing One Page distribution
• Maintain email group/distribution list
• Other general affairs assigned by admin team

Requisite Education/Experience:

• Diploma or degree from educational entity focusing on business administration or related field.
• General knowledge of business systems with 5 year experience in administration.
• Understanding of budgeting process.
• Strong organizational and interpersonal skills. 
• English is a must.  Other language skills beneficial.
• Extensive computer skills (Word, Excel, Power Point).
• Highly motivated aggressive self-starter.