Sr Specialist - Uae Payroll

Purpose & Overall Relevance for the Organization:

Support key aspects of the Rewards/ Payroll related elements including Compensation, Benefits, Mobility and SAP and SAPIENCE Management. Manage and run the monthly payroll for the UAE organization.

Key Responsibilities:

Manage the execution of monthly payroll including managing all variables associated with the payroll (advances, allowances, deductions, additions, benefits, salary/bank/other changes) throughout the month.

Data maintenance and administration of HR SAP and Sapience systems in collaboration with HRBPs

Reporting administration of HR SAP (Ad-Hoc Query) and Sapience systems in collaboration with HRBPs and Finance department

Reporting administration of HR SAP (Ad-Hoc Query) and Sapience systems in collaboration with HRBPs and Finance department

Support the payroll annual processes and planning around bonus, salary review, long term incentive or any other rewards program for UAE

Support on any personnel cost/budget exercise or planning

Reporting payroll monthly JV and ad-hoc payments to Finance

Be main point of contact for payroll software support

. Be main point of contact for payroll queries with employees

. Daily verification of payroll mailbox, dispatch to responsible area or direct answer if payroll related

. Monthly payroll/audit folder management and update

. Payroll onboarding to BackOffice new joiners – email containing fixed FAQs and ESS user guide

. Create ESS users

. Manage Housing Advances Ad-Hoc payments by WPS

. For SAP HR is expected support for run the following actions: Promotions and Terminations and to support keep data accuracy to salary, leave and personal information by updating when necessary

. For Sapience is expected 100% support and management including exporting/creation of WPS files

. For employee relationship is expected a frequent communication by email/teams related to payroll, payslips, ESS portal, payroll Benefits – schooling/housing/dependents, bank details, bank verifications, annual earned salary summary.

. With HRBPs is expected a close collaboration to provide any necessary information or reporting and receive any necessary information for an accurate monthly payroll run.

. With Finance is expected a monthly collaboration for the payroll reporting providing all relevant information for the account posting of all payments processed from payroll side – via WPS, cheque or bank transfer

. Gather all information received until cut-off, process it in the systems and accurately process it in payroll

KPIs

Accurate and timely management of rewards processes (payroll, bonus, benefits)

Integrity of employee services

Knowledge, Skills and Abilities:

Excellent planning and organization, time management and problem-solving skills

Excellent attention to detail and analytical skills

Fact Based decision making

Excellent written, verbal and presentation skills

Customer oriented, approachable, and strong interpersonal skills

Collaborative and inclusive attitude. Growth mindset

Strong work ethic and integrity

Excellent MS Office skills in particular Excel (advanced)

Excellent command of English