Sample Analyst

As the global leader in licensed sports merchandise, Fanatics is changing the way fans purchase their favorite team merchandise by partnering with top leagues, clubs and soccer brands worldwide to offer the largest collection of timeless and timely gear from every pro and college team online, on your phone, in stadiums or on-site at the world's biggest sporting events. A top 50 Internet Retailer Company, Fanatics comprises the broadest online assortment by offering hundreds of thousands of officially licensed items via its Fanatics, FansEdge and Kitbag brands, as well as the largest selection of sports collectibles and memorabilia through Fanatics Authentic. A multi-channel company, Fanatics operates more than 300 online and offline stores, including the e-commerce business for all major professional sports leagues (NFL, MLB, NBA, NHL, NASCAR, MLS, PGA), major media brands (NBC Sports, CBS Sports, FOX Sports) and more than 200 collegiate and professional team properties, which include several of the biggest global soccer clubs (Manchester United, Real Madrid, Chelsea, Manchester City). The company's in-venue and event retail portfolio includes the NBA, NHL, Wimbledon, Kentucky Derby, The Ryder Cup, Manchester City, Texas Longhorns, Pittsburgh Pirates and New Jersey Devils, allowing fans to experience a seamless shopping experience across online, mobile and physical store locations.

1. Primary Purpose

• This role is responsible for the sales sample procurement process including securing greige, confirming sample production timelines, purchase order maintenance, and monitoring production WIP status/shipment tracking to meet critical calendar deadlines. Analyzes and communicates status updates via metrics of all sample stages to internal/external partners to support on-time sample completion and delivery. Facilitates and prioritizes tasks per key calendar milestone dates and overall business objectives.

1. Duties and Responsibilities

• Works with cross-functional partners at the PCC, Tampa office, and vendors inclusive of sample needs, purchase order details, key dates / priorities to meet calendar deadlines, follows up to ensure deadlines are met and alerts necessary parties of potential delays / issues / revisions and offers options / strategies to minimize impact.
• Partners with PD / materials team / vendors to analyze and confirm sample production lead times by stage of production.
• Works closely with cross functional partners / vendors to plan sample capacity / sample schedule and prioritize production based on product complexity, business needs / urgency, and requested exit factory dates.
• Places greige commitments with vendors / mills based on sample buy file, confirms lab dips match colors requested (or offers substitutes), monitors / reports status, identifies / executes any special PO's needed pre buy-ready for greige purposes.
• Works with PD / vendors to confirm vendors have all components i.e. tech packs, art, etc., to proceed with sample production based on buy ready status.
• Works with PD / vendors to confirm FOB's and exit factory dates, updates appropriate database / documents / systems, and communicates confirmation status to cross functional partners.
• Compiles, records, and distributes reports / data analysis for departmental meetings.
• Audits sample buy file vs. VLP's (visual line plans) vs. posted tech packs / art vs. system data and troubleshoots any discrepancies.
• Maintains, and ensures accuracy of purchase orders.
• Creates, maintains, monitors, and analyzes sample WIP tracker and reports weekly status.
• Identifies any sample production issues and works with cross functional partners on action plans to prioritize and mitigate issues and delays.
• Assesses WIP status for line plan changes, makes recommendations for action plan, partners with Tampa sample team on direction and takes appropriate action.
  • Reports the ability to affect / enact any line plan changes and impact to requested/confirmed exit factory dates.
  • If remakes are needed, communicate new timeline associated to Tampa sample team for review/final direction.
• Works with vendors to ensure vendor letter / customs compliance shipment SOP instructions are followed and shipments are booked in advance with complete and accurate documentation to meet calendar deadlines.
• Follows up with vendors to confirm samples are shipping on time as confirmed and / or notifies Tampa office of delays and reasons for delays in a timely manner. Adjusts requested exit factory dates if needed based on historic lead times.
• Ensures system data is maintained and performs seasonal clean-up.
• Supports department in building presentations for leadership meetings.
• Reconciles, codes, logs and approves invoices to ensure timely payment.
• Develops and maintains SOP documentation.
• Onboard / train new hires.
• Special projects or tasks as assigned by management.

1. Supervisory Responsibilities

• None required.

1. Education and Experience Requirements

• College degree preferred
• Years of related professional experience: 2 years+
• Intermediate to advanced PC skills
  • Outlook
  • Data entry
  • MS Office; focus on Excel spreadsheets (v-lookups & pivot tables) and Powerpoint presentations
  • Manipulate and analyze complex data sets
  • Ability to learn new / specialized internal software systems (MicroStrategy, Airtable, Sabre, Vendor Portal)

IV. Education and Experience Requirements (Cont'd)

• Proficient in English and Thai or Spanish based on region position is based.
• Strong communication skills
• Good understanding of the entire supply chain process from design concept to receipt of goods.
• Basic textile and construction knowledge
• Must be a strategic thinker and able to see the big picture.
• Ability to juggle multiple deadlines and tasks in a fast-paced environment.
• Operate with a strong sense of urgency and intuitive sense of priorities & accuracy, with a creative approach to problem solving.
• Ability to resolve problems, either independently or by coordinating with management
• Strong interpersonal skills, including ability to effectively partner cross functionally and work in a team environment.
• Supports process, system enhancements and offers ideas / solutions to create efficiencies.
• Prioritizes and schedules workload to meet deadlines
• Strong organizational, presentation and project management skills with attention to detail
• Occasionally work from and / or commute between company facilities including working in warehouse conditions without A/C

1. Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• May require retrieving merchandise between company facilities.
• Ability to occasionally lift and/or move 25, occasionally up to 50 pounds.

Fanatics Commerce is a leading designer, manufacturer, and seller of licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods. It operates a vertically-integrated platform of digital and physical capabilities for leading sports leagues, teams, colleges, and associations globally – as well as its flagship site, www.fanatics.com.

Fanatics Commerce has a broad range of online, sports venue, and vertical apparel partnerships worldwide, including comprehensive partnerships with leading leagues, teams, colleges, and sports organizations across the world—including the NFL, NBA, MLB, NHL, MLS, Formula 1, and Australian Football League (AFL); the Dallas Cowboys, Golden State Warriors, Paris Saint-Germain, Manchester United, Chelsea FC, and Tokyo Giants; the University of Notre Dame, University of Alabama, and University of Texas; the International Olympic Committee (IOC), England Rugby, and the Union of European Football Associations (UEFA).

At Fanatics Commerce, we infuse our BOLD Leadership Principles in everything we do:
· Build Championship Teams
· Obsessed with Fans
· Limitless Entrepreneurial Spirit
· Determined and Relentless Mindset