Production Coordinator

Who We Are:

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Key Responsibilities and Accountabilities

IMG is searching for a highly enthusiastic and organized Travel Production Coordinator. This is an exciting opportunity to play a pivotal role in our production management team, and to contribute to a large sports production.

• Coordinate talent and crew travel and logistics for 600+ MLS matches, shoots, championship matches and other events each season, including concurrent match weeks and high-volume travel windows

• Maintain accurate, real-time updates in internal tracking systems to ensure production visibility

• Verify and confirm all travel-related details, such as departure and arrival times, accommodation reservations, and necessary travel documentation to ensure accuracy

• Maintain clear and effective communication with talent, crew and internal team members throughout the travel planning process, addressing any questions, concerns, or changes promptly and professionally

• Liaise with travel agency on day-to-day operations and requests

• Must be able to work outside of normal business hours, especially during busy times of the season

• Provide support to Studio PM, Match PM and Lead PM to assure production and client needs are met

• Track and reconcile travel spend against approved budgets; flag overages or discrepancies to Production Manager.

• Flexibility required for evenings/weekends during peak match periods and live event windows.

• Troubleshoot and provide support to ad hoc production queries/duties within the department in conjunction with broader production team

• You may also be required to carry out any other duties within the reasonable scope of production operation

• Excellent production coordination and support across productions, delivering accurate itineraries and documentation with minimal revisions resulting in effective production support for broader production management team

• Compliance with company procedures as detailed in IMG’s Production Guide

Knowledge and Experience

Mandatory 

• Experience working in a fast-paced environment

• Experience arranging travel logistics

• Understanding the process and rationale of cost tracking systems

• Previous experience at Production Assistant or Coordinator level

• Experience in customer service or client facing role

Skills and Abilities

Mandatory 
 

• Previous experience of working to deadlines – works well under pressure, managing and prioritizing workload effectively

• Microsoft Excel

• Smartsheet experience preferred but not required

• Excellent communication skills (both written and verbal)

• Plans ahead and effectively organizes workload

• Ability to adapt to various ways of working and working across multiple projects simultaneously

• Excellent time management - reliable and punctual

• Willingness to learn new systems and processes

• Calm under pressure

• Positive, professional and pro-active approach to work effectively as part of a team and independently (without close supervision) – showing initiative

Working Conditions

This role is based at IMG Offices, Stamford, CT.

This is a permanent contract.

Requires weekend working and occasional regional/international travel.

Flexibility required for evenings/weekends during peak match periods and live event windows.

TKO EEO Statement: