People Operations Administrator

JOB TITLE: People Operations Administrator (FTC)

LOCATION: Stamford Bridge, occasional visits to Cobham Training Ground

CONTRACT: Fixed Term Contract (8 months), Full Time

Closing date: 16th March

We encourage you to apply as soon as possible. In the event that we receive a large number of applications, the position may be filled before the listed closing date. To avoid missing out, please submit your application at your earliest convenience.

The Role

We’re looking for a proactive, organised, and people focused administrator to join our People Operations team. In this role, you’ll be at the heart of the employee experience; supporting every stage of the employee life cycle, keeping our systems and records running smoothly, and being the first point of contact for people related queries. Focused administrator to join our People Operations team. In this role, you’ll be at the heart of the employee experience related queries. 

You’ll also get involved in adhoc People projects, giving you the opportunity to learn, grow, and help shape how we work. 

Key Responsibilities                                                 

Onboarding

• Prepare contracts and onboarding documentation
• Conduct pre-employment checks
• Input new starter details into HR systems

Employee Compliance

• Manage background check renewals
• Maintain accurate right-to-work records

Contractual Changes

• Issue documentation for employment changes
• Keep HR systems and employee data up to date

First Line Support

• Oversee the People Team inbox
• Provide clear guidance to managers and employees, escalating where needed

Offboarding

• Prepare exit documentation
• Support managers and leavers to ensure a smooth transition
• Update systems and records accordingly

What You’ll Bring

• Previous HR/people administration or strong office administration experience 
• Confident IT skills, including good knowledge of Microsoft Office 
• Experience using a HRIS is desirable 
• Excellent organisational skills where you’re able to juggle multiple tasks and stay on top of details 
• A high level of professionalism, especially when handling confidential information 
• A curious, improvement minded attitude where you like understanding how things work and identifying better ways of doing them 
• A collaborative, friendly approach and enjoyment of working with people across different teams 

Our Expectations:

• To embody the club’s BLUE behaviours (Brave, Lead, Unity, Edge) in the approach to work and interaction with others
• To adhere to the club’s policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.
• To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channels
• To create a safe environment and act to protect all young people and vulnerable adults that are either in your care or attending club premises, and report any concerns to the Safeguarding Lead
• To report any misconduct or suspected misconduct to the HR Department

Our commitment to Equality, Diversity and Inclusion: 

At Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.   

If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.

Chelsea FC is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate. 

This Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over time according to the changing needs of the Club.