Office Manager

Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70+ cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit .

Duties:

• Oversee general condition of office and common area upkeep standards are met, according to established policies & procedures. (i.e., cleanliness, organization).
• Must be able to manage and supervise reception staff by providing guidance, training, and delegation of all responsibilities of office.
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image; provides reception coverage, as needed.
• Analyze office expenditures and make cost-saving efforts & ordering of major purchase items: furniture, equipment, etc. in coordination with Corporate Operations.
• Oversee renewal of equipment contracts managed in-house, as directed.
• Assist HR and Corporate Operations with new hire process: seat assignments for new hires, issue key fobs & keys, etc.
• Reconcile incoming invoices/proposals/quotes: supplies, misc. repairs, etc.
• Maintains office services by organizing office operations and procedures.
• Monitors and maintains office supplies inventory, ensuring common areas are sufficiently stocked.
• Liaison for building maintenance and management to maintain facilities operations.
• Travel to conduct regional site visits to ensure corporate facilities operations are running smoothly and manage maintenance programs.
• Assist with space planning & act as co-point of contact renovations, office buildouts and other capital project management, etc. for regional office locations; as directed by Corporate Operations.
• Works with Corporate Operations in arranging company events for US offices, the company travel program, and other related tasks.  Responsible for key processes, controls, reporting and analytics.
• Manages office floor plan software and oversees employee seating and internal office/workstation moves are executed in an orderly manner, in coordination with other internal department stakeholders.
• Participates as needed in special department projects or as assigned by Corporate Operations.
• Coordinate office social events & creates a positive, collaborative, teamwork environment based on the company culture and values.

Requirements:

• Bachelor’s degree or equivalent experience.
• Minimum four (4) years of previous experience in office management, operations, or related position.
• Experience Informing and advising various levels of management and stakeholders.
• Excellent phone and interpersonal skills; professional appearance and demeanor.
• Resourceful, well organized, highly dependable, efficient and detail oriented.
• Strong oral and written communication skills.
• Ability to manage staff, be a team player, tactful and diplomatic.
• Proficient in Microsoft Office Suite and familiarity with Zoom, Teams, and other project management software preferred.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day duties

Base salary range: $70,000 – $80,000 plus bonus potential if applicable for role.

Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Wasserman is proudly an equal opportunity employer. We are always searching for the most passionate and talented people from all backgrounds and experiences to join us.

20 years into our evolution, we continue to expand services and geographies across the exciting and extraordinary worlds of sports, music, entertainment and culture.

We are committed to making a meaningful difference and driving real change when it comes to diversity equity and inclusion — not only among our employees, but in how we serve clients and push the industry at large.

If this sounds like a place you’d like to work, let’s talk!

Wasserman is a global leader in sports, music, entertainment and culture. Founded in 2002, Wasserman represents many of the world’s most iconic sports and entertainment figures, musical artists, brands and properties, empowering them to shape culture and captivate audiences worldwide.