Event Assistant

Support the unit in the planning, preparation and on-site delivery of all the events and other projects within the unit's scope by taking responsibility for a number of logistical and administrative tasks.

Job information

Division/Unit: Operations / Tournament & Event Management
Contract type: maximum term
Start date: 06/01/2025
End date: 31/08/2028

Main goal

Support the unit in the planning, preparation and on-site delivery of all the events and other projects within the unit's scope by taking responsibility for a number of logistical and administrative tasks.

Key responsibilities

• Assisting the unit's senior management with the overall administration of the unit
• Helping the entire unit to compile and implement processes, working tools and documents
• Assisting the unit’s project leader(s) with the preparation and delivery of events, for example by:
  • Liaising with internal stakeholders and/ communicating with the local organising structure
  • Assisting with the planning and preparation of meetings before, after and during working visits and writing meeting minutes or reports
  • Coordinating working visit schedules and handling any related logistics
  • Creating and regularly updating stadium maps and checklists for stadiums, hotels and training grounds
  • Supporting the coordination of overlay set-up and dismantling plans
  • Providing all stakeholders with key information on selected venues
  • Coordinating material orders, shipments and the related logistics
  • Helping to arrange travel and accommodation
  • Providing administrative support for the accreditation process and the preparation of respective passes
  • Performing an active on-site role during assigned UEFA events
• Processing internal and external invoices, creating purchase orders and following up on payments
• Supporting the internal mini-competence centre Host City Relations & Event Promotion in various work processes

Great Place to Work

• Participate in organisation-hosted social gatherings

• Get access to different health and well-being activities

• Take advantage of remote work options

• Enjoy our amazing campus offering numerous sports opportunities

• Get financial support for your health insurance costs

• Travel at a reduced rate with a Swiss rail half-price card

Requirements

Experience:

• From 1 to 3 years' experience in project or event management, preferably on high-profile sports or other major event(s)
• From 1 to 3 years' experience in a multicultural business environment would be an asset, ideally in the role of executive or personal assistant

Education:

• Bachelor's degree preferably in project management, otherwise in international business, event management or sports management

Languages:

• English: Proficient
• French: Intermediate
• Any other languages would be an asset

Other requirements:

• MS Office: Advanced
• Detail-oriented
• Able to work accurately under pressure and in stressful situations
• Able to multitask
• Excellent client service skills
• Confident, committed, proactive and flexible
• Willingness to travel
• Strong communication and negotiation skills
• Good trouble-shooter

About UEFA

UEFA – the Union of European Football Associations – is the game's governing body in Europe. It is a representative democracy, and is the umbrella organisation for 55 national football associations across Europe. 

Our objectives are, among other things, to deal with all questions relating to European football, to promote football in a spirit of unity, solidarity, peace, understanding and fair play, without any discrimination on the basis of politics, race, religion, gender or any other reason, to safeguard the values of European football, to maintain relations with all stakeholders involved in European football, and to support and safeguard its member associations for the overall well-being of the European game. 

We have a clear vision: a united European football family working together to improve enjoyment of the game.

To apply for the vacancy please click the ‘apply’ button below.