Manager, Office Administration (myanmar)

PURPOSE

A key player in Global Sourcing in driving Sourcing's vision to be the Most Agile, Most Competitive, Most Digitalized & Cleanest Supply Base in the industry. Manage daily operations of a Branch, Representative Office or Liaison Office to ensure the best employee experience in the Workplace. Meet compliance with local law on labour, occupational health & safety, individual income taxation, legal, and fiscal, etc. Escalate in case of updates and conflicts between the Company requirements and local law.

KEY RESPONSIBILITIES

• Provide professional administrative support to colleagues in accordance with directions and policies of the Company and local Country Management.

• Manage communications on high level with Country Manager.

• Collaborate with other functional team within LOs and other sourcing entities on global office related initiatives, ensuring all departments and functional areas work together to achieve adidas' overall objectives.

• Manage office day-to-day fleet management program.

• Maintain office Contingency Plan in case of crisis.

• Manage and follow-up office administration projects.

• Role model leadership to foster a culture of Diversity Equity & Inclusion that strives for an inclusive workplace.

• Ensure all sourcing operations and practices fully comply with adidas' Responsible Sourcing & Purchasing Policy, adidas standards and legal requirements, while managing the relevant processes internally and externally

Finance & Accounting

• Overlook monthly accounting reports and rolling forecast on regular cadence.

• Prepare and finalize operating expense budget on monthly/annual basis.

• Monitor investments and fixed assets in accordance with budget and company policies.

• Overlook operating funds in an effective manner.

Workplace

• Ensure office premises, fixtures and fittings are properly maintained at a high standard of decoration and efficiency.

• Escalate of any breaches of office discipline and provide possible solutions.

• Maintain office health & safety and always provide fire prevention given priority.

• Negotiate terms for office supplies and service providers (hotels, travel, furniture, office landlords, contractors, etc.).

• Organize company activities such as All-Employee-Meeting (AEM), global initiatives, Sports Day… etc.

Information Technology

• Purchase and maintain technology equipment in accordance with the investment guidelines.

• Maintain system availability.

KEY RELATIONSHIPS

• Office colleagues

• Global Workplace

• Global Finance

• Global Legal

• Technology

• Human Resources

• Strategy & Program (HK Hub Comm)

• Local government officials

• None-trade vendors

KNOWLEDGE, SKILLS AND ABILITIES

• Leadership qualities that contribute to achieving the company's strategic objectives and personal development goals.

• Solid people, influencing communication, and negotiation skills.

• Proactive problem-solving and with ability to work independently.

• Ability to drive initiatives and challenges status quo.

• Possesses growth mindset and prioritize one's betterment to enhance performance.

• Ability to work independently under pressure and to deadlines.

• Strong knowledge of MS office, especially PowerPoint and Excel.

• Fluent in English communication.

REQUISITE EDUCATION AND EXPERIENCE

• University degree in Business Administration, Finance or Procurement is preferred.

• 5+ years professional experience in finance/accounting, and office administration or general affairs at multinational companies.