Manager Availability

Purpose & Overall Relevance for the Organization:

Availability Management aims to track, measure, and improve all aspects of the product supply chain to support the On-Time fulfilment of our customer's demand. Serve as the liaison between local and regional functions to align Order Fulfilment's requirement to meet country stakeholders' needs. It is the primary link with Central Purchasing to guarantee a country E2E smooth planning and buying execution. It is accountable for the product supply from PO Confirmation until delivery at DC. A key enabler for the achievement of OTA, COTA, and COTIF targets.

Key Responsibilities:

1. Responsible for providing the most optimal supply Availability perspective to maximize channels' product confirmation process.
2. Continuously assessing new opportunities to improve Availability via a faster decision-making process while simplifying the interfaces and operating rhythm with regional teams.
3. Responsible for the Purchase Order Management (POM) of Planned Orders (Pre-planned status onwards) until delivery at DC, leveraged on the strategic influence and collaborative work with Inbound & Customs teams.
4. Drive and execute, via factory's tickets, all critical decisions related to POs adjustments, e.g., Early/Hold/Short/Air PP/ and any ship mode change, based on country's need.
5. Manage Air Freight requests, including local approval process, and revert the decision to Central Purchasing for consolidation and final submission to global.
6. Owner of the PAF process execution by timely updating, in conjunction with the Inbound Team, of all POs Current Delivery Date, especially those without LA.
7. Provide the POs shipping priority to Inbound Hub according to local business needs.
8. Leads the SMAL planning meetings to provide the most accurate Availability regarding campaigns. Align on action plans to mitigate delays. Confirm local campaign visibility to Central Purchasing.
9. Leads the LAB meetings (after Buy Plan execution) to provide the anticipated supply visibility to channels and suggest the required demand signal adjustment to maximize product availability.
10. Provide visibility with Central Purchasing about supply delay reasons, which are critical to support the OTA/COTA/COTIF's Gap analysis.
11. Build on-site support to ensure a smooth country E2E seasonal execution leveraged on validating and implementing critical processes like RIDs setting and SO/Fcst RDD guidance.
12. Participate in monthly meetings to share Availability projections, monitor Key Launches, and align on market priorities to provide the SCM team with critical info for planning purposes.
13. Work cross-functionally across the supply chain organization (including local sourcing) and Back Office functions to achieve on-time and in-full deliveries.
14. Identify critical supply chain constraints and determine actions to overcome the delays together with Central Purchasing and the Inbound Hub, thus achieving customer and business expectations.
15. Identify improvement initiatives across the region and implement best practices to improve the Availability and order book execution, thus achieving customer and business expectations.
16. Provide visibility to the business and fulfillment center of landed volume projection (showing arrivals, goods in transit, what has been purchased, and what is pending to buy in terms of units and FOB per ex-factory).
17. Tracking keypurchasing KPIs to establish the proper connection with the regional team to guarantee the highest sales order and forecast coverage.

Key Relationships:

• Central Purchasing
• Global Order Management
• Inbound Hub
• Country Custom team
• Inventory Management
• Local Marketing (CTCs, MOPs)
• Local Demand Planning Team
• Local Finance team

Knowledge Skills and Abilities:

• MS Office (Excel/Access; Outlook; Word; PowerPoint)
• SAP knowledge
• Knowledge of business end-to-end
• Strategic view to look beyond the day-to-day.
• Strong interpersonal and analytical skills
• Result driven & KPI focus.
• Flexible & challenging when needed.
• Fact base decision-maker
• Collaborative team player
• Innovative and confident to challenge the status quo.
• Proficient in English
• Good presentation and communication skills

Requisite Education and Experience / Minimum Qualifications:

• University degree or equivalent education required.
• Minimum of 3 years of work experience, preferably in Supply Chain Management