Licensing Administrator

Job Description

A standalone subsidiary of Fanatics, Inc., Fanatics Licensing Management (FLM) serves a varied role for its clients, ranging from providing traditional trademark licensing agency services (e.g., brokering deals with third party licensees, overseeing brand protection and brand management, etc.) to managing the sublicensing rights as a primary licensee on behalf of professional sports properties and college clients. 

The portfolio currently includes:

College: University of Georgia, University of Kentucky, University of Miami, University of Notre Dame, University of Oregon and the University of Wisconsin

Professional Properties: NFL Players Association, Major League Soccer, Hockey Canada, and MLB (Hard Goods)

The licensed consumer products business is comprised of hundreds of licensees leveraging licensor-owned intellectual property to manufacture and deliver apparel and hard goods to the retail marketplace to serve consumer demand. Consumer dynamics demand constant speed and innovation in order to preserve relevancy. However, this quest for speed cannot compromise the obligations and responsibilities required of licensees.

The Licensing Contract Administrator serves a supporting role in the areas of operations, client and contract management and trademark enforcement. 

Job Responsibilities

• Be a part of the Fanatics Licensing Management team to create a positive and productive partner experience for both clients and existing and prospective licensees.

• Enter and maintain accurate licensee information in FLM's proprietary licensing management database, ensuring all business transactions between FLM, its clients, and licensees are properly recorded.

• Process contract renewals, amendments, and new licensee applications, maintaining accurate system records for all licensing agreements.

• Update and track licensing requirements including royalty reporting submissions, insurance compliance, labor code requirements, and authorized manufacturer agreements.

• Generate standard reports from the database and track key compliance metrics for internal team use.

• Organize, track and coordinate inventory of product samples for licensee requests and applications, communicating with licensees on receipt and when additional information is needed.

• Assist with the preparation of licensee communications, notifications, and basic training materials to help educate licensees on system requirements.

• Review digital artwork submissions from select licensees for basic contract and trademark compliance using established checklists and guidelines.

• Provide administrative support to the Licensing Operations team including filing, document organization, and maintaining digital records.

• Respond to basic licensee inquiries and route complex questions to appropriate team members.

• Monitor contract expiration dates and renewal timelines, alerting team members to upcoming deadlines.

• Support various administrative projects as assigned by the supervisor.

• Contribute to daily business processes and identify opportunities for improved efficiency in administrative workflows.

• Other duties as assigned by the supervisor.

Required Skills and Abilities:

• High school diploma required; Associate's or Bachelor's degree preferred

• 1-2 years of administrative or data entry experience

• Strong proficiency in Microsoft Office, particularly Excel

• Exceptional attention to detail and accuracy

• Ability to handle repetitive tasks while maintaining quality

• Basic understanding of contract terms and legal documents helpful but not required

• Strong organizational skills and ability to manage multiple tasks

• Professional communication skills for basic licensee interactions

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally. 

About the Team

Fanatics Commerce is a leading designer, manufacturer, and seller of licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods. It operates a vertically-integrated platform of digital and physical capabilities for leading sports leagues, teams, colleges, and associations globally – as well as its flagship site, www.fanatics.com.

Fanatics Commerce has a broad range of online, sports venue, and vertical apparel partnerships worldwide, including comprehensive partnerships with leading leagues, teams, colleges, and sports organizations across the world—including the NFL, NBA, MLB, NHL, MLS, Formula 1, and Australian Football League (AFL); the Dallas Cowboys, Golden State Warriors, Paris Saint-Germain, Manchester United, Chelsea FC, and Tokyo Giants; the University of Notre Dame, University of Alabama, and University of Texas; the International Olympic Committee (IOC), England Rugby, and the Union of European Football Associations (UEFA).

At Fanatics Commerce, we infuse our BOLD Leadership Principles in everything we do:
Build Championship Teams
Obsessed with Fans
Limitless Entrepreneurial Spirit
Determined and Relentless Mindset

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally. 

Fanatics Commerce is a leading designer, manufacturer, and seller of licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods. It operates a vertically-integrated platform of digital and physical capabilities for leading sports leagues, teams, colleges, and associations globally – as well as its flagship site, www.fanatics.com.

Fanatics Commerce has a broad range of online, sports venue, and vertical apparel partnerships worldwide, including comprehensive partnerships with leading leagues, teams, colleges, and sports organizations across the world—including the NFL, NBA, MLB, NHL, MLS, Formula 1, and Australian Football League (AFL); the Dallas Cowboys, Golden State Warriors, Paris Saint-Germain, Manchester United, Chelsea FC, and Tokyo Giants; the University of Notre Dame, University of Alabama, and University of Texas; the International Olympic Committee (IOC), England Rugby, and the Union of European Football Associations (UEFA).

At Fanatics Commerce, we infuse our BOLD Leadership Principles in everything we do:
· Build Championship Teams
· Obsessed with Fans
· Limitless Entrepreneurial Spirit
· Determined and Relentless Mindset