Executive Assistant

Purpose & Overall Relevance for the Organization:

Provide administrative support to the SLT team and organise SLT-level meetings and events including visits by global guests.

Key Responsibilities:

• Organise business trips for the SLT, including visa application

• Process company expenses for the SLT team members

• Treats all information with upmost confidentiality

• Plan and organise visits of global guests and global / regional events of the SLT team to ensure a successful visit including agenda creation, store trip arrangements, dinner venue organisation and others

• Support the organisation of  SLT workshops and team events to ensure smooth operations of the events

• Support in coordinating and scheduling meetings where all SLT members are required

• Performs key project work and supports ad hoc administrative requests, as required

• Provide back up for executive assistant in his/her absence

Translation Support

• Provide interpretation and translation for non-Spanish speakers for personal documents, calls, online bookings on non-English sites etc. 

Key Relationships:

•  Senior Leadership Team
• General Affairs
• Key Business Partners and Customers

Knowledge Skills and Abilities:

• Trustworthy in confidentiality
• Good interpersonal skills
• Ability to navigate skillfully in different cultural and work settings
• Ability to work independently
• Fluent in written and spoken English and Spanish
• Broad business knowledge
• Has advanced computer skills

Requisite Education and Experience / Minimum Qualifications:

• More than 5 years of progressive experience
• Mature, well-organized, a self starter with enthusiasm and initiative