Event Executive GKL Luxury Automotive Client

THE JOB / Event Executive (GKL) (Luxury Automotive Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

***Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations - - Stamford, CT, New York, NY, or Charlotte, NC.***

Octagon is looking for an Event Executive to help with the coordination of an action-packed ultra-luxury partnerships and activations calendar for our luxury automotive client. In this position, you will work on the ideation, planning, and execution of ultra-luxury events throughout the year and across the nation.

The right candidate will be able to work collaboratively and will interact with various internal divisions, client partners/vendors, and consumers. We are looking for someone who is highly collaborative, is a self-starter, and is comfortable taking the lead and voicing their opinions and ideas. Strong team dynamics skills and excellent interpersonal skills are required for this position. This person will also handle white glove consumer communication and onsite hosting.

If you are looking to join a well-established agency that provides you with challenging work, a culture that cares and respects you and you want the opportunity to grow, this could be your next role.

THE WORK YOU’LL DO

• Support the greater team in the pre-planning event management and execution for ultra-luxury events and strategic partnerships
• Maintain documents such as status reports, tracking documents, and meeting notes
• Lead and manage consumer communications channels (email, phone and in-person) for white-glove hosting of consumers across various programs and events
• Support management with budget tracking and reconciliation via associated internal documents
• Provide support in vendor research and liaison, premium and merchandise management, market research, event communications
• Communicate clearly, professionally and efficiently with clients, vendors, venues, and partners
• Work closely with the core team in planning and implementing key program elements
• Own finance paperwork and documentation (e.g. creation of POs and adding new venues as vendors into our systems)
• Develop post-event recap decks for clients at the conclusion of each event
• Assist with upkeep of fleet vehicles and overall logistics of vehicles
• Schedule, train, and manage event teams
• Development of program guides and training materials for staff and program partners
• Support analysis and assessment of all program vendors
• Serve as program lead onsite at select events
• Other related duties as reasonably assigned

THE BIGGER TEAM YOU’LL JOIN

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• A passion for and expertise in automotive, art, and/or music
• At least 1+ years of agency/client experience
• Superb written and verbal communication skills, geared towards high-net worth individuals including email, phone and in-person communication
• Excellent project management skills with the ability to manage strict timelines, work under pressure, and manage budgets through reconciliation
• Ability to manage relationships with multiple internal/external partners (e.g. venues, vendors, suppliers, etc.)
• Automotive industry product knowledge and/or interest is a plus
• Effective leadership skills to support oversight of vendors and contractors onsite
• Excellent communication, writing, and client service skills
• Excellent organizational skills, attention to detail and the ability to multi-task
• Proficiency with Microsoft Office Suite
• Valid US driver’s license and clean driving record
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)

This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon’s comprehensive benefit package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.