Cargo Administrator

We're looking for a Cargo Administrator to support our Cargo team with administrative duties relating to the movement of F1, F2, F3 and F1 Academy freight. The ideal candidate lives within a commutable distance of Biggin Hill and can commute into the office on a regular basis.

Reporting into the Cargo Administration Manager, you will:

• Be available to travel worldwide for a maximum of 16 weeks per year. Please note travel will be primarily to intercontinental events and not European events.
• Carry out administrative duties which include preparing and submitting import and export customs documentation/paperwork for all stakeholders.
• Assist department with financial support such as raising purchase orders, managing the post-race billing and accounts, following up on the status of approvals, coding and sending invoices for payment to our internal finance team and updating finance spreadsheets.
• Prepare and submit travel associated paperwork for members of staff travelling as cargo attendants on board the chartered cargo planes. Also to assist with the wider teams travel associated paperwork.
• Undertake general administrative duties such as data and file management, being proactive by ensuring tasks have been completed in good time prior to the race event deadline; this includes maintaining and updating various spreadsheets and files.
• The ability to build and develop relationships with all stakeholders.

Specification Essentials:

• Office administration experience within a collaborative and challenging environment, preferably within Logistics but not essential.
• Basic accounting knowledge
• Excellent administration skills
• High level of attention to detail
• Good communication skills
• Proven organisational skills
• Demonstrated ability to meet deadlines whilst working on own initiative
• Highly experienced with MS Office
• Ability to work under pressure and in periods of downtime.
• Worldwide travel for extended periods, at times on own.
• Ability to work unsupervised and as part of a team
• Ability to work flexible hours including weekends and evenings when attending events.
• Clean DBS
• Full Driving licence, with International overseas driving experience.

Be the force behind Formula 1!

Division:

Corporate