Workplace Coordinator Operations

Company Description

Sports betting, gaming and interactive entertainment is changing, and we’re leading that change. By putting people first. By placing exciting, engaging and entertaining experiences at more fingertips than ever before. We're pulling into pole position by pushing boundaries further. With innovation. With technology. But most importantly, with people like you. Because when you join Entain, it’s your game. So let’s win together.

Job Description

Provide administrative and logistical support on the following duties:

• Annual/Monthly calendar activity of Maintenance & Repairs, special events
• Workplace Engage training & engagement
• Draft communication (viva engage, memo, business correspondence and presentation)
• Supports the Administrator in the creation of monthly report (extraction of tracking activities), survey & feedback
• Coordination of regulatory requirements for building inspection permit, fire safety inspection
• certificate, barangay clearance, MPEEF preventive maintenance certificates, WEM, Optical Media
• Board Certification, Import & Export Certification. etc.
• Filing and archiving of documents (contracts, service reports, regulatory etc.)
• Maintain records of facilities operations, including the status of ongoing work and completed tasks
• Updating of ISO 27001 documentation for audit
• Updating of Carbon footprint & Sustainability efforts
• Process gate pass/work permit
• Distribution of supplies to other departments
• Process courier/mail and cargo services (Import/Export)

Inventory/Asset Management (Active, Non-active, Disposal)

• Office inventory and assets (tagging workstations, assets)
• Key Management
• Storage Inventory (offsite)

Space Management

• Update location/seating assignment of various department
• Vendor Management (Corporate & Residential)
• Coordinate & create calendar MPEEF preventive maintenance & repair and other Workplace activities (annual/monthly), ensuring compliance with safety regulation
• Respond to emergency situations or disruptions of services and facilities
• Manage vendor contact details and regular safety training with HSE
• Monitor the accuracy of service reports ensuring all recommendations/comments are addressed
• Engage on quarterly/monthly catch-up meeting with various vendors and other departments
• Coordinate with Property Management Office on parking, soft & hard services activities.

Logistics and Adhoc activities

• General Support In Travel Inquiries (Click Travel)
• Support office, storage, residential (Move in/Move Out/Relocations)
• Disposal of hazardous and non-hazardous
• Support in the transportation/shuttle service schedule (rotation)
• Special engagements (launching of REWS brand, new product & service to offer, training & developments)
• Support BCP & Emergency Preparedness - distribution of essential kits, hotel accommodation, grab code
• Support coordination in the office fit out, office renovations/modification etc.

Messenger Services

• Monitor the itinerary and tracks the accuracy of delivery/pick up of documents or parcels.

Housekeeping Services/General Comprehensive Cleaning

• Regular catch up to ensure the efficiency of cleanliness & safety are met

Qualifications

• Minimum of a bachelor's degree and equivalent of at least 3-5 years facilities management and administrative experience medium to large corporate properties.
• Knowledge and experience in workplace/facilities by maintaining the ff. mechanical, electrical, electronics, plumbing and fire, contract and procurement, vendor management, budgetary, logistics, property insurance,
• BIR rulings, building and fire safety permits, real estate taxes, Pasay's local engineering regulations and compliance procedures.
• Attention to detail and ability to work effectively under pressure.
• Very good planning and organisational skills
• Strong analytical skills to monitor and report on issues.
• Excellent verbal and written communication skills.
• Effective collaboration and coordination skills to work with cross-functional teams and external partners.
• Experience in a fast-paced, high-volume environment with customer resolution focus.

Additional Information

• 3-5 years of experience with managing medium to large scale of corporate properties.
• Fluent in English – written and spoken to an excellent standard.
• Strong knowledge and use of Microsoft Office: Word, Excel, PowerPoint, Project Management.
• Strong organization, planning skills and project management.
• Strong decision-making and problem-solving skills and can work with minimum supervision

At Entain, we do what's right. It's one of our core values and that's why we're taking the lead when it comes to creating a diverse, equitable and inclusive future - for our people, and the wider global sports betting and gaming sector. However you identify, our ambition is to ensure our people across the globe feel valued, respected and their individuality celebrated. 

We comply with all applicable recruitment regulations and employment laws in the jurisdictions where we operate, ensuring ethical and compliant hiring practices globally.