Workplace Coordinator Contract And Procurement

Company Description

Sports betting, gaming and interactive entertainment is changing, and we’re leading that change. By putting people first. By placing exciting, engaging and entertaining experiences at more fingertips than ever before. We're pulling into pole position by pushing boundaries further. With innovation. With technology. But most importantly, with people like you. Because when you join Entain, it’s your game. So let’s win together.

Job Description

• Assist in coordinating contract and procurement with various vendors, suppliers and service providers for hard/soft, adhoc services, etc.
• Assist in resolving contract-related issues and disputes
• Assist in the monitoring & reforecasting of budget vs actual on an annual, quarterly, monthly basis
• Generating reports on departmental expenses, including spend analysis and procurement trends.
•  Ensure compliance with company policies, procedures and regulatory requirements.
• Assist in processing and monitoring of purchase order, vendor accreditation, billings & payables, delivery & service reports, cash advance, petty cash, and liquidation and obtain approval from various owners. (Note: Invoices are reviewed to address the BIR rulings on taxation in coordination with the vendors, FSS team and Finance Group in Manila.)
• Maintain accurate records and databases of contracts, procurement documents and vendor information.
• Responsible in vendor management ensuring providers meet the organization's requirement and contract obligations thru regular reviews and assessments, monitoring vendor performance and addressing issues or concerns.
• Provide updated contract summary of various vendors not limited to scope of goods or services, duration, amount, warranty, company profile, regulatory requirements (e.g., BIR, Business Permit, CGLI, etc.)
• Liaise with the local finance group, FSS group, external partners (e.g., vendors), various departments and counterparts in India and U.K.
• Manage inventory of supplies and equipment, including monitoring of stock levels, ordering of supplies, and conducting regular audits.
• Assist In the creation of expenses report per department on consumables, services (printing, transportation,office supplies, maintenance supplies, travel etc.)
• Supports ISO requirements on contract provision and supporting documents, as needed be
• Back-up support on Emergency Response Team ("ERT").
• Back-up support in implementing business continuity (BCP) for logistics.

Qualifications

• Minimum of a bachelor's degree and equivalent of at least 3-5 years administrative experience in contract and procurement, Supply Chain Management, budgetary creation and monitoring. 
• Knowledge and experience in workplace/facilities by maintaining the ff. mechanical, electrical, electronics, plumbing and fire, contract and procurement, vendor management, budgetary, logistics, property insurance, building and fire safety permits, real estate taxes, Pasay's local engineering regulations and compliance procedures.
• Strong analytical skills to monitor and report on issues.
• Excellent verbal and written communication skills.
• Effective collaboration and coordination skills to work with cross-functional teams.
• Experience in a fast-paced, high-volume environment with customer resolution focus.

Additional Information

• 3-5 years of experience with managing medium to large scale of corporate properties. 
• Fluent in English – written and spoken to an excellent standard. 
• Strong knowledge and use of Microsoft Office: Word, Excel, PowerPoint, Project Management.
• Strong organizational, planning skills and project management.
• Strong decision-making and problem-solving skills and can work with minimum supervision.

At Entain, we do what's right. It's one of our core values and that's why we're taking the lead when it comes to creating a diverse, equitable and inclusive future - for our people, and the wider global sports betting and gaming sector. However you identify, our ambition is to ensure our people across the globe feel valued, respected and their individuality celebrated. 

We comply with all applicable recruitment regulations and employment laws in the jurisdictions where we operate, ensuring ethical and compliant hiring practices globally.