Technology Administrator

Job title: Technology Administrator

Department: Technology

CONTRACT: Fixed Term (12-months), Full Time

LOCATION: Stamford Bridge

Job Function: To ensure that all administration, communication, budgeting and contracts associated with the Director of Technology and the department are handled in an effective and confidential manner.

Closing date: 16th April

We encourage you to apply as soon as possible. In the event that we receive a large number of applications, the position may be filled before the listed closing date. To avoid missing out, please submit your application at your earliest convenience.

Main Responsibilities:

•           Raise and process purchase orders (POs) for hardware, software, and renewals, ensuring timely and accurate procurement.
•            Liaise with external suppliers to obtain quotes, and track order status.
•            Monitor delivery timelines and coordinate receipt of goods with internal teams.
•            Resolve supplier issues, discrepancies, or delays in a timely and professional manner.
•            Support the Portfolio Manager in monitoring and tracking any renewal approval processes.
•            Manage and administer technology budget, mobile phone contract and billing.
•           Support the Portfolio Manager in maintaining licensing and software inventory, including maintaining an up-to-date supplier list, contract information, contact details, and renewal process.
•            To manage staff training and travel arrangements for all staff when required
•            Obtain quotes /estimates and ordering of general departmental items such as training, consultancy, uniforms, stationery etc. 
•           Maintaining renewal contracts, support agreements and documentation on Sharepoint.
•           Act as a professional liaison with clients, suppliers, visitors, and internal stakeholders
•           To ensure that administration associated with the Technology Director and his/her office is handled in an effective and confidential manner.

Measures of Performance:

• Smooth administration, no leaks of information.
• Accurate arrangements are made and changes are made as appropriate.
• All finance and budget information concise and up to date.
• Mobile phone contract monitored monthly.
• All contacts with clients, suppliers, visitors and staff are dealt with in a professional and confidential manner.

Person Specification:

• Advance Word, Excel and Powerpoint
• Highly numerate and good attention to detail
• High level of discretion and confidentiality 
• Good organisation skills and sound communicator both internally and externally
• Enjoys pressurised and very active environment
• Team player who can deliver results in a busy and fast paced environment
• Relationship builder

Our Expectations:

• To embody the club’s BLUE behaviours (Brave, Lead, Unity, Edge) in the approach to work and interaction with others
• To adhere to the club’s policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.
• To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channels
• To create a safe environment and act to protect all young people and vulnerable adults that are either in your care or attending club premises, and report any concerns to the Safeguarding Lead
• To report any misconduct or suspected misconduct to the HR Department

Our commitment to Equality, Diversity and Inclusion: 

At Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.   

If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.

Chelsea FC is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate. 

This Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over time according to the changing needs of the Club.