Team Assistant To Global Head Of Media Production Services

Are you passionate about supporting cross-functional projects that drive innovation and collaboration within the Media Production Department? Then this is for you!

You'll be responsible for providing comprehensive support to a Global Head, including organizing meetings, coordinating travel arrangements, managing expenses, and facilitating team activities. You'll also prepare meetings and documents such as SharePoint pages, PowerPoint presentations, meeting notes, and Excel sheets as well as assist in headcount planning, onboarding new team members, and keeping organizational charts up to date.

RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we'll trust you with:

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• TEAM SUPPORT

  You'll manage onboardings, seating arrangements, internal surveys, and communication campaigns for the teams. You'll also be responsible for fostering inter-team collaboration, organizing team meetings or events, and coordinating between different departments and office locations for team-related matters.

• PROJECT SUPPORT

  You'll take ownership of designated projects within the Media Production Services department, fostering cross-departmental collaboration to advance targeted initiatives. You'll use your design and storytelling skills to prepare engaging Powerpoint presentations or give draft presentations the last finishing touch as well as prepare Excel sheets, meeting notes or other documents.

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

• Completed commercial education (HAK/HBLA-Matura, apprenticeship) or university degree
• Fluent in German and English 
• Strong organizational skills and media interest/experience (plus)
• Advanced skills in SharePoint, PowerPoint, Excel, Airtable, and Teams
• Proactive “can-do” mindset; flexible, eager to learn, and creative
• Comfortable challenging the status quo and handling confidential information discreetly

• Travel 0-10%