Team Assistant - Golf

Purpose:

Provide professional secretarial and administrative support to the MD/VP adidas Golf, Asia and golf team, including English translation support as needed to ensure efficient management and running of the BU on a day-to-day level.

Key Responsibilities:

• Organize and carry out general administrative tasks for MD & golf team members
• Support all office administrative initiatives
• Manage the MD's schedule (organizes / coordinates internal and external meetings, business trips, etc.)
• Create agendas and prepare documents according to needs, ensure necessary infrastructure is provided
• Organize entrance formalities to our office for visitors (arranging registration, welcoming visitors, taking to the meeting venue, etc)
• Communicate with internal and external interfaces on behalf of MD
• Maintain department files, correspondence etc. according to needs
• Translate business documents English / Japanese, Japanese / English
• Provide translation services during meetings / events as needed
• Manage Concur, timecard system, invoice payment and payment procedures for the MD
• Support golf department as needed for benefit of employees
• Support MD on all expat related items
• Arrange travel, accommodations, and itineraries for MD and directors
• Organize and manage team meetings and team-building events, including securing venues, sending invitations, managing RSVPs, and overseeing all logistics to ensure seamless execution
• Assist with ad hoc tasks, research, or project-related administrative work
• Help coordinate cross-functional team efforts when necessary
• Support tasks for Marketing as follows:

• Support check/shipping of products from marketing inventory, as per requests from other teams within and outside of golf team, using SAP
• Download product images from global system and modify the data for Digital Catalogue
• Download marketing related report from global system to local file folder
• Process ‘Seal Impression' flow and maintain marketing related contracts
• Support marketing as needed for the shooting and events: assets preparation and shipment

Key Relationships:

• adidas Golf Japan Employees and Directors
• adidas Japan admin assistants
• Global aG VP admin
• adidas Golf team in Korea and GCA (China)
• Japan, Korea and GCA-based HR Teams

Knowledge Skills and Abilities:

• Well-organized self-starter with initiative
• Customer-oriented, approachable, strong interpersonal and communication skills
• Ability to work independently under little guidance
• Ability to execute different tasks simultaneously
• Excellent verbal and written communication skills both in Japanese and English
• Excellent organizational and problem-solving skills with a strong attention to detail
• Microsoft Office skills, SAP experience

Requisite Education and Experience:

• Minimum of 5 years' experience as a Secretary / Executive Assistant
• Fluent in English and Japanese (written and oral)
• Experience as an interpreter as a plus
• Experience working for English-speakers and/or overseas is a plus