Sr. Specialist Real Estate

Sr. Specialist Real Estate 

Department:                                                    DTC

Direct Reporting Line:                                Sr. Manager Real Estate

Location:                                                           Colombia

Purpose & Overall Relevance for the Organization:

Lead and support retail construction and store development projects ensuring on-time, on-budget and high-quality delivery of new store openings, relocations, remodeling and closings in an efficient manner. Act as the main point of accountability for design and construction execution, cost control, and cross-functional coordination including deliverables and process steps, in alignment with adidas standards and business objectives,ensuring compliance, quality execution, optimized CAPEX/OPEX, and on-time execution.

Key Responsibilities:

• Lead end-to-end retail construction projects, from planning and bidding through execution, handover, and store opening.
• Define project scope, timelines, budgets, and milestones in coordination with the Line Manager, Operations, and Franchise teams.
• Monitor construction progress, proactively identify risks, and implement corrective actions to avoid delays or cost overruns.
• Manage project documentation, schedules, insurances, contracts, site reports, and approvals throughout the construction lifecycle.

• Prepare planning briefs, scope of work, and technical requirements prior to construction execution.
• Manage and align the store design process with internal teams, external designers, and local regulations. Calculate and validate store display capacity and layout efficiency.
• Support and coordinate bid and tender processes for civil works and store construction, including:

• Preparation and issuance of Requests for Quotation (RFQs) and tender documentation
• Coordination of site visits with contractors
• Comparative analysis of bids, cost breakdowns, and technical proposals
• Recommendation of suppliers based on cost, quality, timelines, and compliance

• Analyze quotations and budgets for store projects, including civil works, finishes, and local adaptations.
• Support contract award processes and ensure alignment with approved budgets and timelines.
• Coordinate with internal teams and contractors during construction to monitor progress, milestones, and deliverables.
• Support cost control, change orders, and variation management during construction phases.
• Place and coordinate orders for furniture, fixtures, fittings, and accessories (FF&E) with approved suppliers.
• Coordinate Marketing and VM needs budget for stores
• Track shipments, deliveries, installation schedules, and related payments.
• Follow up with all parties involved throughout the store opening process lifecycle to ensure alignment and issue resolution.
• Monitor F&F inventory levels and support forecasting for store openings or refurbishment.
• Analyze KPIs, construction timelines, and CAPEX execution versus budget.
• Own, track, control and report CAPEX execution ensuring strict adherence to approved financial plans, construction KPIs.
• Prepare, analyze, and forecast construction budgets, cost estimates, and cash flow projections.
• Review contractor invoices, payment milestones, and final accounts in coordination with the Line Manager.
• Manage cost deviations, value engineering initiatives, and change orders to optimize investment without compromising quality or brand standards.
• Act as the main construction interface with Real Estate, Operations, Marketing, Franchise, VM, Logistics, Finance, and Legal teams.
• Coordinate handover processes with Operations to ensure operational readiness prior to store opening.
• Maintain effective communication with landlords, property managers, and external stakeholders during construction.
• Ensure all permits, certifications, warranties, and as-built documentation are completed and archived.
• Support post-opening maintenance and warranty management in coordination with third-party vendors.

Key Relationships:

• Internal: Finance, Legal, Operations, Marketing, VM, Buy & Trade and Franchise
• External: Contractors, architects, engineers, landlords, property managers, and suppliers

Knowledge Skills and Abilities:

• Strong understanding of retail development, civil works, construction processes, tender/bid management and management of contractor performance.
• Experience with cost analysis, budget control, and CAPEX/OPEX management.
• Proficiency in MS Office, CAD, and project management tools.
• Strong negotiation, vendor management, and communication skills.
• Solid project management, organizational, and problem-solving abilities.
• Ability to work cross-functionally, manage multiple projects simultaneously, and meet tight deadlines.

Requisite Education and Experience / Minimum Qualifications:

• 5+ years of experience in retail real estate, retail development, construction coordination, site selection, lease management, or civil works for commercial/retail projects.
• Experience supporting or managing bid processes and contractor coordination is highly desirable.
• Proven experience leading construction projects from design through opening.