Specialist, Talent Acquisition Operations

The Specialist, Talent Acquisition Operations plays a critical role in ensuring the smooth execution of recruiting processes, systems, and tools across all parts of the recruiting lifecycle. Working directly with recruiters (Talent Acquisition Partners) and other stakeholders, this role focuses on operational excellence, data management, and process improvement to support the Talent Acquisition team in delivering an exceptional candidate and hiring manager experience.

RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we'll trust you with:

• Recruitment Support

  Coordinate scheduling of interviews, sourcing (as needed), background check management, and other support efforts throughout the lifecycle of a role to ensure a positive candidate experience

  Support recruiters and hiring managers by troubleshooting system issues and providing guidance on tools and processes

  Manage job postings across multiple platforms, ensuring consistency and compliance

  Partner with stakeholders to build and deliver recruitment marketing solutions that drive relevant efforts to find and attract top talent

• Process & Operational Improvement

  Act as the subject matter expert across one or more recruiting operations subjects (ex. Process, systems & tools, enablement, reporting, etc.). You will be the go-to specialist for your knowledge area, providing information, expertise, and resources as needed

  Identify inefficiencies in recruiting workflows and recommend improvements to enhance productivity and scalability

  Document and maintain ways of working, process documents, and training/ enablement materials for recruiting processes

  Collaborate with the Talent Acquisition team to streamline and standardize recruiting practices across the organization

• Data Management and Reporting

  Maintain accurate and up-to-date recruitment data in the ATS and other systems, performing regular audits as needed to ensure data integrity

  Generate and analyze recruiting metrics and reports, such as time-to-fill, source effectiveness, and candidate pipeline trends

  Provide actionable insights to recruiters and leadership based on data analysis

• Candidate and Stakeholder Experience

  Ensure a seamless and professional experience for candidates throughout the recruitment process

  Act as a point of contact for candidates regarding scheduling, travel arrangements, and other logistical needs

  Partner with hiring managers to ensure their needs are met and provide training on recruiting tools and processe

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

• Education and Experience
• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience)
• 2+ years of experience in talent acquisition, recruiting operations, or a related HR role
• Proven experience managing ATS platforms and other recruiting tools
• Skills and Competencies
• Strong understanding of recruiting processes, metrics, and best practices
• Excellent project management and organizational skills, with the ability to manage multiple priorities
• Analytical mindset with the ability to interpret data and make data-driven decisions
• Exceptional communication and interpersonal skills to collaborate effectively with stakeholders
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and data visualization tools
• Preferred Qualifications
• Experience in a high-growth and/or global organization
•  Knowledge of employment law and compliance requirements related to recruitment
• Certification in HR or Talent Acquisition (e.g., SHRM-CP, PHR, AIRS certifications)

• Travel 0-10%
• Permanent
• Benefits eligible