Specialist Gbs Hr Services - Workforce Admin - Polish Speaker

Purpose & Overall Relevance for the Organisation

Within the framework of HR Services, we are providing excellent services and business competence regarding all HR Services related processes. As HR Services strives to combine competent and professional business partnering with a constant enhancement of services in an efficient and value-adding way, the role is vitally supporting this target by following key responsibilities.

Key Responsibilities

• Perform general administration within the HR Services team for all defined processes, tools and programmes and processes on a European and partially on a European and global level
• Be a contact person for the HR community and relevant stakeholders regarding the respective HR Services issues
• Handle standard inquiries & support through ticket service or via phone (if required)
• Timely execute assigned tasks and issues according to defined processes, timetables and service levels in compliance with tariff and works agreements
• Support and administer the digitalisation within HR Services
• Administrating procurement, invoicing and financial processes and reporting incl. recharging if required
• Support in the preparation of data and system audits and execute accordingly
• Provide consistent information to employees on HR Services  topics according to the process and knowledge data base
• Contribute to continuous improvement of HR Services procedures, processes and systems and respective documentation
• Ensure correct execution of laws and regulations with regards to specific employee master data and organizational data according to defined procedures
• Suggest modification of systems and processes in order to ensure correct execution of laws and compliance to company policies
• Providing input for creation of user manuals and process mappings
• Providing input for communication of standards, procedures and processes to employees, internal customers and Works Council
• Participate regularly in workshops and meetings held by subject matter experts within HR Services

Key Relationships

• HR Services teams
• HR Experts
• HR Partners
• Employees
• External authorities, consultants and suppliers
• Works council

Knowledge, Skills and Abilities

• Good level of affinity to and experience with Business computing solutions, ideally with SAP HR
• Very good analytical skills and detail oriented work style
• Team player mentality
• Strong customer focus and service minded
• International mind-set; first experience as part of a geographically & culturally diverse team
• Ability to work under pressure as well as prioritizes and completes tasks in order of importance
• Good understanding of legal and tariff regulations

Requisite Education and Experience / Minimum Qualifications

• University degree or Commercial education
• 1-3 years relevant working experience in a multi-national environment, preferably within HR
• Very good command of English and Polish
• Experience with Business computing solutions, ideally with SAP HR
• Good knowledge of MS-Office applications