Senior Specialist, Payroll APAC

In short

We are seeking for Senior Specialist Payroll who could proceed and manage the end-to-end payroll cycle across Japan, South Korea, Australia, and New Zealand, ensuring accuracy and regulatory compliance.

This role will be located in Tokyo, Japan.

Your Mission

• End-to-End APAC Payroll Management: Orchestrate and manage the full payroll cycle for Japan, South Korea, Australia, and New Zealand, ensuring 100% accuracy and strict compliance with diverse regional labor laws and tax regulations.

• Strategic Financial Reconciliation: Partner closely with Finance teams to deliver precise month-end reports, reconcile payroll accounts, and resolve discrepancies, while managing statutory documentation and enrollment for local social insurances and pension schemes.

• System Optimization & SOX Compliance: Drive the integration and automation of payroll processes between internal systems (e.g., Workday) and external vendors, ensuring all operations align with internal SOX controls and global security standards.

• Scalability & Market Expansion: Lead the payroll infrastructure setup for new market entries and entities, while managing complex employment cases such as cross-border movements, relocations, and equity-based (ESS) compensation reporting.

• Cross-Functional Stakeholder Engagement: Act as a key advisor to employees and business leaders on payroll inquiries, and collaborate with Total Rewards and HRBP teams to design and implement new regional HR initiatives.

Your story

• 4+ years work experience in payroll in Japan. Any other country is a plus
• Experience in payroll for Retail population for any of the countries of scope is a huge plus
• Excellent operational, legislative and best practice payroll knowledge in Japan and South Korea
• Excellent stakeholder management, attention to detail, used to handling confidential data, and analytical approach
• Experience working with external payroll providers
• Excellent excel skills
• Fluency in English and local language. Any other language is a plus

What to expect

We want to set everyone up for success, so here’s the lowdown on how we hire. Our process is a two-way street – bringing you into our culture, while helping us learn how you think.

Our full process can last about eight weeks from application to offer, because we care about getting it right. These steps explain how we usually do things.

Before you get started, feel free to consider if you want to work with us. Strange question? Well, we give people a lot of space to navigate their day-to-day and that style isn't for everyone. We want you to be passionate about what you do and be sure this is the right fit. Because when skills and passion combine – it creates that 'Wow' moment.

• Step One

  It starts with you...

  You'll start by submitting your application to a specific role. We try to keep this step as simple as possible. We do get a lot of applications, but we review them all. If you're a good fit to the role, a recruiter will follow up with you directly. If you didn't receive a reply, or were unsuccessful this time around, we encourage you to look for other possible matches at On.

• Step Two

  Interview with a recruiter

  What ignites your spirit? This is where we’ll start getting to know all about you and what makes you tick – and it’s your first chance to get a feel for our culture. Chatting with a member of our talent team, you’ll learn more about On and how we work. We’ll learn about what motivates you and what you could bring to the team.

• Step Three

  Interview with a hiring manager

  Ready to dig into the details? This second interview will be held with your future manager and will focus on the specifics of the job. Together you’ll delve into your unique skills and experiences and how they could be relevant at On. It's also a time to assess how you might feel working side-by-side. Bring any questions you have about the job, the team or anything else you might like to know – this is an open forum.

• Step Four

  The Case Study

  What's your style? This task will help us understand how you think, face a challenge and give insight into your novel ideas. Designed to give everyone their best shot, your case study is based on something you might typically experience on the job. This is your chance to show us what you’ve got. So express yourself. Be you.

• Step Five

  The Experience Day

  Your first taste of the Oniverse. This is a time to meet some of the people you'll be working closest with. In person or virtually, you'll get a feel for the day-to-day at On and the people who make it happen. You'll chat with a few potential teammates - the conversations will be as equally driven by the role and your experience as by our values. We believe how you do things is just as important as what you do.

• Step Six

  The Result

  Are we a good fit? We’ll get together internally to share our feedback and decide if we’re a match. We know that job searching is a big time investment, so it’s not a decision we take lightly. It’s also time for you to reflect on the experience – are we the right place for you? No matter the outcome, we’ll give you meaningful feedback.

Step One:

It starts with you...

You'll start by submitting your application to a specific role.

We try to keep this step as simple as possible. We do get a lot of applications, but we review them all. If you're a good fit to the role, a recruiter will follow up with you directly. If you didn't receive a reply, or were unsuccessful this time around, we encourage you to look for other possible matches at On.