Senior Specialist, Order Book Fulfillment

Senior Specialist, Order Fulfilment

Area: South East Asia

Department: Order Fulfilment

Direct Reporting Line: Order Fulfillment Manager, SCM

Indirect/secondary reporting line: -

Subsidiary/country: TBC

Location: TBC

GSMS Grade: P1

Number of Personnel Managed: None

Cost Center/Budget and/or Revenue Responsibility: -

Purpose & Overall Relevance for the Organization:

The Order Fulfilment team's mission is to ensure the transparency and reliability of the order book, to optimize stock availability, to ensure effective allocation within agreed timelines and parameters, and to manage planning from a logistics perspective so that the order book is delivered in full and on-time.

Key Responsibilities:

Order Book Management

• Maintain and execute the order book according to the customer's expectations, ensuring the timely delivery of campaigns and launches.
• Oversee stock availability and order fulfillment for daily business operations, including allocation, phasing and redating.
• Monitor order book accuracy and cleansing as required, coordinating closely with the sales operations team.

Availability (COTA/COTIF)

• Track and prioritize seasonal orders in cooperation with PSI and Inbound team.
• Responsible for COTA/OTIF reporting, understanding variance causes and identifying improvement actions.
• Produce order book-related reports to ensure transparency for on-time delivery projections.
• Establish and track Hard Launch processes, identifying critical supply chain constraints and actions to address them.

RFC Management

• Manage RFC updates, gap analysis, and action planning to meet targets.

Allocation

• Maintain and update outbound lead times and calendar quarterly to ensure accurate delivery plans and calculations.
• Allocate stock to orders using SAP and other control systems, through overnight batch runs and ad hoc requests.

Delivery Note (DN) Management

• Collaborate with channels to manage DN creation and execution, ensuring goods delivery adheres to service level agreements.

Inventory Management

• Manage DC inbound capacity with the Inbound team, aligning priorities across functions.
• Oversee inventory activities such as virtual stock transfers and physical inventory movements in SAP.
• Monitor inventory levels, stock aging, and conduct inventory analysis, providing projections for stock levels versus warehouse capacity.
• Present inventory status reports for the monthly EM performance review.
• Optimize demand-supply dynamics and financial-inventory targets, ensuring efficiency and profitability.
• Manage stock category movement to optimize inventory for sales.
• Monitor and manage QI/blocked stock status and value.

Project or others

• Participation in SAP workshops/upgrades and go-lives in regression testing within the Order Fulfilment area when required.

Key Relationships:

• Customer Service/Wholesale
• DTC
• EM SCM
• PSI
• Brand
• Master Data
• Marketing Operations
• Demand Planning
• Finance

Knowledge Skills and Abilities:

• Advanced Excel, PowerPoint
• SAP Knowledge
• Power BI
• Analytical and process thinking
• Proactive, energetic, warm and enthusiastic
• Fluent in English (written and oral); excellent communication skills

Requisite Education and Experience / Minimum Qualifications:

• University degree or equivalent education required.
• Minimum of 2 years of work experience, preferably in Supply Chain Management.