Senior Specialist - Accounts Payable (SEA PAC)

 Purpose & Overall Relevance for the Organisation:

Global Business Services (GBS) aims to provide globally unified services based on standardized and automated solutions across different functions and markets. This will enable us to drive operational efficiency, quality services, improved agility and better decision-making whilst reducing complexity and workload.

It delivers high quality services in the areas of Order to Cash (O2C), Source To Pay (S2P), Record to Report 
(R2R), Controlling & Reporting and Hire to Retire for adidas companies and subsidiaries.

Key Responsibilities:

• Review and monitor the process of PO-based vendor invoices, Non-PO invoices, credit notes and debit notes in a timely and accurate manner
• Manage day-to-day activities within the team – Invoice processing, vendor mailbox management and reporting.
• Identify and solve errors in payment proposals (e.g. blocked documents, debit balance, vendor master data quality issues)
• Respond to clients on any process related queries and manage 1st level escalations
• Perform periodic validation of system-based checks on sample basis
• Address any queries from internal or external stakeholders around invoice processing
• Ensure all provisions related to payables are posted in SAP in a timely manner
• Ensure on-time closure of sub-ledger accounts in SAP
• Oversee a team, ensuring the CPI & KPI are met in accordance with the process
• Develop AP processes to improve productivity and quality of the team.
• Processing netting payment run (Intercompany)
• Checking vendor master data for compliance and correctness to ensure data quality
• Checking that quality controls are working properly
• Identify process harmonization or improvement opportunities
• Ensure adherence to SOP, controls and policies for invoice processing

Key Relationships:

• Accounts Payable
• Vendor Master Data
• Banks
• Non-Trade Procurement
• Accounts Receivable
• Market Stakeholders

Knowledge, Skills and Abilities:

• Strong financial acumen

• Solid experience with SAP
• Experience in a Shared Service environment or similar
• Ability to read, write and communicate in English in a business setting
• Ability to pay close attention to detail and high degree of customer orientation
• Solid interpersonal skills combined with a high degree of customer orientation; can navigate easily within complex organizations, connect with a variety functions, audiences, management styles, or cultures.
• Strong problem solving and analytical skills
• Highly results driven and self-motivated team player with compassion, integrity, trust and perseverance.
• Curious and growth mindset; keen to learn and approach subjects outside of comfort zone, look beyond the obvious

Education and Experience / Minimum Qualifications:

• University  degree in Commerce/Business Administration/Finance/ Controlling or similar.
• 7 to 10 years relevant work experience in the Accounts Payable
• Broad and deep theoretical understanding of job function