Senior Accounts Payable Associate

Position Overview

We are seeking a detail-oriented and results-driven Senior Accounts Payable (AP) Associate to join our finance team under the Controller organization. This is a hands-on, AP-heavy role that requires expertise in three-way matching, vendor support, and invoice processing. The ideal candidate will be fast, diligent, and able to handle a high volume of transactions with precision. This position is critical to the smooth operation of our accounts payable function, ensuring accurate, timely processing and payment of invoices. If you are a reliable and organized professional with a proven track record in AP, we would love to hear from you.

Key Responsibilities

• Three-Way Matching: Perform accurate three-way matching of purchase orders (PO), goods receipts, and vendor invoices to ensure all details are aligned for correct processing.
• Vendor Support: Act as the primary point of contact for vendors, addressing inquiries and resolving discrepancies quickly to maintain smooth vendor relationships and ensure timely payments.
• Invoice Processing: Use manufacturing and ERP systems to enter vouched invoices, ensuring that all invoices are accurately recorded and processed for timely payment.
• Payment Preparation: Work closely with internal teams to ensure that vouched invoices are properly reflected in payment schedules and prepare for timely disbursements.
• Reconciliation: Conduct regular vendor statement reconciliations and work through outstanding issues to resolve discrepancies in a timely manner.
• Month-End Support: Assist with month-end closing activities by ensuring all AP transactions are processed, posted, and reconciled accurately.
• Process Improvement: Identify areas for enhancement within AP processes and collaborate with cross-functional teams to implement improvements and streamline workflows.

Key Requirements

• Experience: Minimum of 3-5 years of hands-on AP experience, with a deep understanding of AP processes, three-way matching, and invoice management.
• Bachelor’s degree in accounting, Business, or a related field is preferred or the equivalent combination of education, training, and work experience.
• Technical Proficiency: Experience with ERP systems (e.g., Visual, D365, Oracle Fusion) and proficiency in Microsoft Excel.
• Attention to Detail: Strong ability to maintain accuracy while managing a high volume of transactions, with a keen eye for identifying and resolving discrepancies.
• High Volume: Comfortable working in a high-volume environment and meeting deadlines without compromising on quality.
• Team-Oriented: Collaborative and positive attitude, with a willingness to contribute to the success of the finance team.
• Fast-Paced: Able to manage competing priorities effectively in a deadline-driven environment, demonstrating urgency when necessary.
• Communication Skills: Strong communication skills for effective interaction with vendors and internal stakeholders, ensuring smooth issue resolution and continuous process flow.

Personal Attributes

• Proactive, self-motivated, and highly organized with the ability to prioritize tasks effectively.
• Resilient and adaptable under pressure, with an ability to balance multiple responsibilities.
• Problem-solving mindset with a focus on driving solutions and improving processes.
• A strong sense of ownership and accountability for the AP function.

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Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally. 

Fanatics Collectibles is a leading licensor, producer, designer, and seller of physical and digital trading cards, sports memorabilia, and other digital assets for entertainment and sports properties globally, as well as a manufacturer of physical and digital trading cards. It has secured exclusive licensing arrangements with major national professional sports leagues, including the MLB, NFL and the NBA, and related players associations, to produce physical and digital trading cards and other collectibles. 

Fanatics Collectibles also has partnerships with a number of individual international sports teams and leagues, as well as owners of other entertainment properties granting similar exclusive rights. Fanatics Collectibles recently announced Fanatics Live, expected to launch later in 2023, which will focus on transforming the digital shopping experience through personality-driven content and entertainment.