Senior Accounts Payable Associate

Position Overview

We are seeking a detail-oriented and results-driven Senior Accounts Payable (AP) Associate to join our finance team under the Controller organization. This is a hands-on, AP-heavy role that requires expertise in three-way matching, vendor support, and invoice processing. The ideal candidate will be fast, diligent, and able to handle a high volume of transactions with precision. This position is critical to the smooth operation of our accounts payable function, ensuring accurate, timely processing and payment of invoices. If you are a reliable and organized professional with a proven track record in AP, we would love to hear from you.

Key Responsibilities

• Three-Way Matching: Perform accurate three-way matching of purchase orders (PO), goods receipts, and vendor invoices to ensure all details are aligned for correct processing.
• Vendor Support: Act as the primary point of contact for vendors, addressing inquiries and resolving discrepancies quickly to maintain smooth vendor relationships and ensure timely payments.
• Invoice Processing: Use manufacturing and ERP systems to enter vouched invoices, ensuring that all invoices are accurately recorded and processed for timely payment.
• Payment Preparation: Work closely with internal teams to ensure that vouched invoices are properly reflected in payment schedules and prepare for timely disbursements.
• Reconciliation: Conduct regular vendor statement reconciliations and work through outstanding issues to resolve discrepancies in a timely manner.
• Month-End Support: Assist with month-end closing activities by ensuring all AP transactions are processed, posted, and reconciled accurately.
• Process Improvement: Identify areas for enhancement within AP processes and collaborate with cross-functional teams to implement improvements and streamline workflows.

Key Requirements

• Experience: Minimum of 3-5 years of hands-on AP experience, with a deep understanding of AP processes, three-way matching, and invoice management.
• Technical Proficiency: Experience with ERP systems (e.g., Visual, D365) and proficiency in Microsoft Excel.
• Attention to Detail: Strong ability to maintain accuracy while managing a high volume of transactions, with a keen eye for identifying and resolving discrepancies.
• High Volume: Comfortable working in a high-volume environment and meeting deadlines without compromising on quality.
• Team-Oriented: Collaborative and positive attitude, with a willingness to contribute to the success of the finance team.
• Fast-Paced: Able to manage competing priorities effectively in a deadline-driven environment, demonstrating urgency when necessary.
• Communication Skills: Strong communication skills for effective interaction with vendors and internal stakeholders, ensuring smooth issue resolution and continuous process flow.

Personal Attributes

• Proactive, self-motivated, and highly organized with the ability to prioritize tasks effectively.
• Resilient and adaptable under pressure, with an ability to balance multiple responsibilities.
• Problem-solving mindset with a focus on driving solutions and improving processes.
• A strong sense of ownership and accountability for the AP function.

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Fanatics Collectibles is a leading licensor, producer, designer, and seller of physical and digital trading cards, sports memorabilia, and other digital assets for entertainment and sports properties globally, as well as a manufacturer of physical and digital trading cards. It has secured exclusive licensing arrangements with major national professional sports leagues, including the MLB, NFL and the NBA, and related players associations, to produce physical and digital trading cards and other collectibles.

Fanatics Collectibles also has partnerships with a number of individual international sports teams and leagues, as well as owners of other entertainment properties granting similar exclusive rights. Fanatics Collectibles recently announced Fanatics Live, expected to launch later in 2023, which will focus on transforming the digital shopping experience through personality-driven content and entertainment.