Remote Operations Coordinator I

Job Summary:

Position Summary:

The Remote Operations Coordinator will draw upon a detailed-oriented and highly organizational background to join a Remote Operations team within Content Operations. This role involves coordinating operations/logistics and will be called upon to travel to event sites as needed, to assist the Operations team in organizing and coordinating on-site operations and logistics, interacting with crew personnel, production, and technical teams to meet specific schedules and goals.

Responsibilities:

• Organize and coordinate operations and logistics for a wide range of sporting events and shows.

• Travel to remote sites as needed to assist Operations Team in organizing and coordinating on-site operations and logistics. Interact with crew personnel, production, and technical teams to meet specific schedules and goals. 

• Acquire working knowledge of all phases of departmental operations through orientation and observation. Familiarize self with the basic duties of other departmental personnel and the functions of Operations Coordinator. 

• Ensure all aspects of events are efficiently managed including but not limited to:  

• Manage event show coding while working closely with Program Finance partners to ensure accuracy. 

• Create/maintain event schedules, accreditation and hotel list(s) as requested. 

• Place orders with in-house partners/third-party vendors for equipment/services/supplies, as requested.  

• Vendor invoice processing, submission and tracking. 

• Timely company credit card(s) (Travel & Procurement) reconciliation.  

• Secure local runner and utility hires via approved third-party payroll companies. 

• Ensure all new hires and vendors complete corporate paperwork correctly and guide it through the system that will result in appropriate payment 

• Coordinate event in-bound/outbound shipping. 

• Work closely with various departmental teams (crewing, mobile unit, resource…etc.) as well as production partners, to ensure seamless event execution. 

• Address and resolve any issues that arise during the planning and execution of events to ensure smooth operations. 

• Provide regular updates and reports on event logistics and football operations management. 

Required Qualifications:

•  Previous experience in event coordination, logistics, or a related field, preferably within sport operations. 

• Strong organizational and multitasking abilities, excellent communication and interpersonal skills, and a keen eye for detail. 

• Willingness and ability to travel to various event locations as needed. 

Required Education:

• High School Diploma or Equivalent 

Preferred Education

• Bachelor's Degree 

Additional Information: (i.e. physical requirements, holiday, nights, weekend shifts, etc.)

Position requires ability to work nights, weekends, and holidays.