Production Coordinator, European Tour Productions

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Working Conditions:

Department: European Tour Productions

Reports To: Production Manager

Direct Reports: None

Indirect Reports: None

Hours of Work: Average 40 hours per week

Contract Type / Length: 12 monthFixed Term Contract,

Location: Stockley Park, Uxbridge

Unusual Challenges or Circumstances   e.g. shift(s)/ unsocial hours/ travel etc

• Travel to shoot / outside broadcast location, and remote gallery  incl internationally, may be necessary.
• Working a few days over the Christmas period.
• May require late start/finishes and weekend working where necessary.

Main Purpose of Job

To provide key production co-ordination and assistance to the Production Managers working across a range of productions.  

Key Responsibilities and Accountabilities

• To provide key production assistance and co-ordination support in conjunction with the editorial and production management team across a range of Live OB & remote productions.
• Support the team general administrative duties.
• Manage the onboarding workflow for freelancers; vendor set up, IR35 compliance, and ensuring the individuals are paid in a timely manner.
• Creating call sheets and being point of contact for crew out of office hours.
• Manage travel and logistics arrangements for all crew.
• Assist in budget compilation, cost track and reconcile in conjunction with the Production Manager.
• Trouble shooting and dealing with ad hoc production queries/duties within the department in conjunction with the Production Manager.
• Being point of contact for internal and external clients.
• You may also be required to carry out any other duties which are within the scope and purpose of the job.
   

Key Results Areas

• Excellent production co-ordination and support across general productions.
• Effective production support for production management team.
• Ensuring all necessary paperwork, filming permits, contracts, insurance, risk assessments are in place for production.
• Compliance with company procedures as detailed in ETP’s Production Guide.

Person Specification

Knowledge and Experience

• Previous experience as an established Production Assistant or Coordinator.
• Experience of cost tracking and producing small production budgets.
• Experience in creating call sheets.
• Experience of dealing with Health and safety paperwork, and risk assessments.
• Experience in customer service or client facing role.
• Previous experience at Production Coordinator level.
• Experience in obtaining carnets and visas.

Skills and Abilities

• Previous experience of working to deadlines – works well under pressure, managing and prioritizing workload effectively;
• Microsoft Word, Excel, Esker, SAP, Fieldglass or similar finance systems.
• Good organization and communication skills (both written and verbal).
• Ability to adapt to various ways of working and working across multiple projects simultaneously.

Qualifications and Training

• Educated to A level equivalent; 
• Health & Safety trained.
• First Aid trained;
• Full clean driving license.

Aptitudes

• Excellent time management - reliable and punctual.
• Works effectively as part of a team and independently (without close supervision) – showing initiative.
• Positive, professional and keen approach to work, demonstrates a drive to progress in Production Management.

TKO EEO Statement: