People And Culture HR Coordinator FTC

Title: People and Culture (HR) Coordinator

Location: London, United Kingdom

Contract type: Temporary (6 months)

Reports to: People and Culture Business Partner 

We're excited to be recruiting a dynamic People & Culture Coordinator to join our team. If you're aproactive, self-motivated individual passionate about HR and ready to grow in a fast-paced environment, this could be the perfect role for you!

In this role, you’ll play a critical part in supporting the People & Culture team with the day-to-day smooth operations of the function. We are looking for someone that enjoys developing strong relationships, can act as the first point of contact for the team, and who is friendly, enthusiastic and approachable, efficient and organised with a keen eye for detail.

We’ve got big plans for the future, so this is a truly fantastic opportunity for someone to join us at an exciting time in our growth and evolution as an agency!

You will be responsible for

New Joiners/Leavers:

• Collaborate with the IPG DXTRA Shared Services HR team for offer letters, contracts, and new hire documentation

• Complete reference checks for new starters 

• Work with line managers to ensure all new hires are set up for a thorough onboarding

• CoordinatePeople and Culture inductionswith new hires

• Lead and continually update the induction process, giving thought to where improvements can be made 
• Managing probation periods and leaver processes, including scheduling of exit interviews

Administration Support

• Ensure employee files are maintained and updated in compliance with GDPR (e.g., hires, leavers, absences, probations, visas)

• Support recruitment by scheduling interviews and managing calendar reminders

• Wider People and Culture team support
• Collaborating with Finance on invoice or PO related queries

Systems 

• Manage all Workday changes including new hire onboarding, offboarding, role changes and reporting.
• ATS management for contract generation

Payroll and Benefits Support

• Support the payroll process and sign off each month

• Act as the first point of contact for payroll and benefits related queries

This could be your next right move if: 

• You have experience working in a fast-paced environment, ideally global / matrixed organisations 

• You have experience as a HR Admin and are now looking to refine your organisational and communication skills in a smaller team across all areas of HR.

• You have experience in reporting / analytics and confident in the use of Excel 

• You enjoy working as part of a team but also work autonomously 

• You like learning new things and can quickly adapt when things change 

• You communicate clearly; you can write well, you speak in an engaging way and can explain your thoughts and ideas succinctly 

• You enjoy working across multiple projects at once 

• You have a can-do approach and enjoy solving problems and finding creative solutions to difficult challenges. 

• You have a sense of humour

• You’re not afraid to give things a go and learn from your mistakes 

• You’re happy to role your sleeves up and get stuck in! 

Essentials: 

• Previous experience working in a similar role or relevant qualifications

• Strong Microsoft Office (especially PowerPoint and Excel) skills

• High attention to detail and strong organizational skills

• Ability to prioritize tasks and work independently

Desirables: 

• You have a passion for Sports and Entertainment

• Interest or background in sports, entertainment, or agency life

• Experience with Workday or HRIS systems like HR Links

Benefits:

• Holiday - 25 days contractual leave per annum

• Pension matched with perm staff - employer contribution 4.5%

• Statutory Sick Pay

• Statutory Maternity / Paternity Pay

About Us:

Octagon is a global creative agency in sports, entertainment and culture. 

Founded in 1982 with over 800 employees around the globe. Our Headquarters is in Stamford, Connecticut with further offices around the world including New York, LA, Miami, McLean, Sao Paulo, Johannesburg, Sydney, Beijing, Shanghai, Hong Kong, Mumbai, Singapore, Seoul, Tokyo, Paris, Frankfurt, Munich, Barcelona, Madrid, London and Manchester.

We believe that great brands own an idea in the minds of their audience. For Apple, it’s creativity. For Nike, it’s performance. For BMW it’s Joy. For Coca-Cola, it’s happiness. For Mastercard, it’s priceless experiences.