Payroll Administrator

JOB TITLE: Payroll Administrator

DEPARTMENT: Finance

LOCATION: Stamford Bridge

CONTRACT: Permanent, Full Time

JOB FUNCTION:

To ensure the provision of an efficient & effective payroll function, ensuring a consistent and timely high quality payroll service in line with business expectations.

Closing date: 15th May

We encourage you to apply as soon as possible. In the event that we receive a large number of applications, the position may be filled before the listed closing date. To avoid missing out, please submit your application at your earliest convenience.

MAIN RESPONSIBILITIES: 

•      Processing of end-to-end payroll for 1800+ for all monthly UK permanent & casual payrolls ensuring a high standard of accuracy is maintained and all statutory legislation is adhered to.
•      Processing of Maternity, Sickness, Shared Parental Leave, Paternity Leave & other absences in line with Company Policy and statutory regulations.
•      Produce and reconcile all reports as required to enable the authorisation of Bacs files.
•      Preparation of payslips & P45’s.
•      To ensure compliance with all statutory requirements of PAYE and auto enrolment and to ensure accurate and timely reporting as required by HM Revenue and Customs, Real Time information and pension scheme returns.
•      Administration of benefit requests such as private medical & cycle to work.
•      Assist in the production of P60’s and P11D’s and relevant returns.
•      Ensure documentation to outside agencies such as Courts and HMRC are completed accurately and within the agreed turn around.
•      Provide reports as required by the business on an accurate and timely basis.
•      Timely & efficient resolution of payroll queries.
•      Assist with software upgrades including legislation changes with minimum disruption to the business.
•      Develop and maintain relationship with key stakeholders.
•      Support the Payroll Team or wider business on ad hoc project work.
•      Any other duties as required by the business.

MEASURES OF PERFORMANCE: 

•      Accuracy of Input/Output
•      Deliverance of Service
•      Ability to meet all processing & reporting deadlines

PERSON SPECIFICATION:

Qualifications:

• CIPP qualification advantageous but not essential.

Experience:

•      Demonstrable experience in a similar role preferably in a medium/large organisation.
•      Experience of working in a role with multiple employing entities would be beneficial.
•      Knowledge of statutory legislation and compliance.
•      Ability to work to tight deadlines and under pressure.
•      Good customer service skills.
•      Proficient with payroll software, experience in using Resourcelink beneficial.
•      Proficient in using all aspects of Microsoft 365, especially Excel.

Skills and Behaviours: 

•      Excellent organisational skills and attention to detail.
•      Able to prioritise effectively.
•      Proactive solution finder with an eye for detail.
•      Strong analytical and problem-solving skills.
•      Manual calculations.
•      Excellent written & verbal communications skills.
•      Ability to work well within a team and on own initiative.
•      High level of discretion and professional manner

OUR EXPECTATIONS:

•      To embody the club’s BLUE behaviours (Brave, Lead, Unity, Edge) in the approach to work and interaction with others
•      To adhere to the club’s policies and procedures, including Health & Safety, Financial Authorisation, Confidentiality and GDPR.
•      To act as an ambassador for diversity, equality, and inclusion, and demonstrate a positive commitment by treating others fairly in line with our Equality, Diversity & Inclusion Policy and reporting any acts of discrimination through appropriate channels
•      To create a safe environment and act to protect all young people and vulnerable adults that are either in your care or attending club premises, and report any concerns to the Safeguarding Lead
•      To report any misconduct or suspected misconduct to the HR Department

Our commitment to Equality, Diversity and Inclusion: 

At Chelsea we recognise that the diversity of our people is one of our greatest strengths and we are taking positive action to ensure our existing colleagues and job applicants can fully be themselves and bring their own unique experiences and perspectives to Chelsea FC. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.   

If you need reasonable adjustments made to the recruitment process, please reach out to your recruiter, who will be able to advise and support you.

Chelsea FC is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups). We therefore require all successful applicants to complete a DBS Check prior to starting employment. Depending on the role, successful applicants may also be required to undergo other child protection screening where appropriate.

This Job Description is not intended to be exhaustive; the duties and responsibilities may therefore vary over time according to the changing needs of the Club.