Office Manager

OFFICE MANAGEMENT – HIGH LEVEL & HIGH VISIBILITY

• Front Office Reception (Main POC for LA/NY Offices, check in guests in Sunnyvale suite 100&200: external vendors/employees)
• Conference Room management (Booking rooms through outlook, keep rooms refreshed & organized) *Responsible for lunch orders for large staff events/meetings*
• Employee Communication (POC for onsite employees for any office related issues/concerns. This individual with closely interact with staff and take on the role of OM)
• Office ordering & office organization. Experience in tracking and documenting office ordering and budget reporting.
• Establish and enforce Fanatics office policies and procedures.
• Work closely with administrative team leads & HR to support the organization. (Drive weekly meetings & HR updates)
• Experience in supervising and directing other office support staff as needed.
• Greet company visitors & provide administrative support.
• Organize company events (Be a team player and help build the office company culture.)
• Facilitate onsite company meetings working with onsite Executive Assistant Team.
• Monitor all clerical functions onsite (execute tasks onsite provided by administrative lead)
• Create badges in systems provided by JLL/Fanatics and keep track of lost badges(work with security)

MUST HAVE REQUIREMENTS

• High-level, high visibility position which requires candidate to be onsite 5 days a week.
• Must be confident in their interactions and possess a professional demeanor and work ethic.
• Must have proven relevant experience managing day-to-day office operations.
• Must have an overall understanding of office etiquette.
• Must have previous management or assistant experience.
• Proven capabilities and communication skills to successfully interact with employees & vendors.
• Must have experience in reporting and budgeting.
• Must have experience managing large facilities and multiple vendors.
• Must be able to push projects along with little to no supervision needed.