Office Manager (japan) - Fanatics Collectibles

Fanatics Collectibles (Topps) is looking for an Office Manager for our growing presence in Tokyo. The Office Manager supports the Japan office in the following areas:

Key Responsibilities:

• Order processing: order entry, preparation of shipping documents and invoices for all Topps KK customers in Japan and other countries
• Invoice processing of expenses including general office expenses, travel and entertainment, marketing, and supplier invoices
• Liaise with external accounting and audit firms and transfer invoices and other documents as required
• Filing and housekeeping of Company's documents and invoices

Communication and coordination with the third parties, including but not limited to:

• Lawyers
• Building owner
• Insurance company
• Other vendors
• External meeting coordination
• Congratulation or Condolence coordination
• Planning and management of annual office maintenance schedule
• Preparation of a welfare program
• Safety and Health

HR

• Assist Japan third party in filing and management of all personnel matters (payroll, annual employee reviews, vacation planning, medical leave, employment contracts, employment offers, etc.)
• Liaise with HR manager in HQ when necessary
• Preparation and distribution of company internal communication/ memos

Sales, Marketing & Other activities:

• Inventory management of Topps products
• Process of local customer deductions and discounts (if applicable)
• Serve as a local liaison between the marketing teams in New York and UK and agencies and customers in Japan
• Assist with translation of Marketing collateral (liaise with marketing in New York and UK)
• Assist the Branch Director in his/her sales work

Logistics

• Supporting Logistics (administration etc)
• Other duties as may arise from time to time and as may be assigned to the Employee.

Who you are:

• At least 2+ years of Office/Executive support
• Understands priorities and exercises sound judgment to make appropriate trade-offs
• Must have strong business acumen, be well-organized, have great time management skills and ability to multi-task within a dynamic, start-up culture
• Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Proficient in the Microsoft Office Suite
• Proactive, organized multi-tasking individual who is self-directed
• Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity
• Ability to maintain strict confidentiality

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

Subject to applicable laws, Fanatics Collectibles may choose to run a background check.

Ensure your Fanatics job offer is legitimate and don't fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address.

Fanatics Collectibles is a leading licensor, producer, designer, and seller of physical and digital trading cards, sports memorabilia, and other digital assets for entertainment and sports properties globally, as well as a manufacturer of physical and digital trading cards. It has secured exclusive licensing arrangements with major national professional sports leagues, including the MLB, NFL and the NBA, and related players associations, to produce physical and digital trading cards and other collectibles.

Fanatics Collectibles also has partnerships with a number of individual international sports teams and leagues, as well as owners of other entertainment properties granting similar exclusive rights. Fanatics Collectibles recently announced Fanatics Live, expected to launch later in 2023, which will focus on transforming the digital shopping experience through personality-driven content and entertainment.