Merchandise & Amenities Coordinator Global Sporting Event - Italian/English Speaking

Project Management of our sponsor merchandise programmes pre-event and onsite. Working with iLUKA creative and client team to plan and deliver client sponsor merchandise programme. This role requires an individual with strong project management skills and merchandise experience, excellent attention to detail and good communication skills.

This is a contract role 12-Jan-26 to 24-Feb-26

Key Responsibilities:

• Management of sponsor merchandise programmes from product sourcing to onsite delivery – including shipping, customs and warehouse logistics

• Devise and manage project timeline, reviewing programme critical path and deadline dates to ensure timely delivery of all merchandise elements

• Client budget management, from development to final reconciliation ensuring programme is delivered within the budget

• Source product and negotiate prices with suppliers

• Create presentations and storyboards for client sell in

• Develop and manage effective client and supplier relationships

• Manage the logistics of merchandise international shipping

• Understand local taxes and shipping regulations, to ensure compliance

• Facilitate product approvals with client and relevant organising bodies

• Provide regular reports for iLUKA relationship management and client teams

• Adhere to professional confidentiality standards, company policies, procedures and practices, maintaining the highest level of integrity regarding client management, and confidential information at all times

• Devise and manage onsite delivery of merchandise, using local warehousing with the support of games time team.

• Team uniform management

This is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business, as necessary.

Skills, Knowledge, Expertise:

• Fluent in Italian and English

• Complex project management experience

• Knowledge of licensing

• Event Management experience, understanding of merchandise role within a client programme

• Expert excel user and Technology proficient (Word, PPT, data etc.)

• Client relationship management

• Experience of building and managing budgets

• Excellent communication skills

Attributes:

• High energy, comfortable working potentially long hours in a demanding but rewarding   and friendly environment

• Flexible, enthusiastic, confident, outgoing

• Willing to roll sleeves up and get involved

• Passionate about sport, hospitality and delivery

• Able to work in a calm, kind and professional manner in a pressured environment

• Ability to prioritise a demanding workload