Management Assistant Em (Temporary)

Purpose & Overall Relevance for the Organization: 

To ensure that the administrational and operational tasks are being fulfilled in a professional and efficient manner for the 3 Senior Leadership Team Members.  

Administration support may include and is not limited to travel coordination, event planning, and monthly reporting for the SLT and key team members.  

Key Responsibilities: 

• Manage the calendar, schedule meetings and, preparing agendas and assist the SLT in staying on track with the daily schedule. 

• Responsible for travel arrangements and requirements, including obtaining visas respectively. 

• Provides smooth communication between the SLT office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team. 

• Communicates directly and on behalf of the SLT with leadership members and other Directors on matters relating to the SLT. 

• Assist SLT in meeting preparation and timely communication, both written and oral, with employees and external audiences.  This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision. 

• Manage all incoming requests into the SLT office (via mail, phone or email), and making sure they are addressed. 

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the SLT’s ability to lead effectively. 

• Prioritizes conflicting needs, handles tasks expeditiously, proactively and follows through on projects to successful completion often with tight deadlines. 

• Discreet and confidential handling of sensitive company information.  

• Work with internal audiences and SLT’s direct reports to ensure agendas and deadlines are met. 

• Manage and oversee that all expenses and invoices are processed. 

• Documenting minutes of SLT meetings and other meetings as required. 

• Responsible for arranging any SLT’s offsite meetings and other functions. 

• Undertake special projects under the direction of the SLT and perform other duties as needed. 

• Ad-hoc support with projects, activities and tasks as needed. 

Knowledge, Skills and Abilities: 

• Excellent command of English and knowledge of another European language or Arabic will be a plus for the multi-national and multi-cultural team. 

• Excellent attention to detail 

• Strong work ethic, can-do attitude, and positive disposition 

• Customer oriented, approachable, and strong interpersonal skills 

• Excellent written and verbal communication skills 

• A good team player with an international mindset 

• Excellent organization, time management and problem-solving skills 

• Excellent MS Office skills (advanced) 

Requisite Education and Experience / Minimum Qualifications: 

• University degree in Business Administration or related area. 

• Minimum 3-5 years year experience in supporting senior management ideally within apparel (sports) /fashion/shoes or FMCG industry.