Legal Coordinator

LA28 does not provide relocation assistance.

The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.

LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what's next through sport, community and the power of our differences.

The 2028 Olympics and Paralympics will represent LA and leverage the strength of our community's diversity and creativity as we collectively work to design a Games that we all want to be a part of. We do this by focusing on people and by inviting everyone into the story of the LA28 Games.

The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors.

Our Vision is to collectively create what's next by harnessing sport, community and the power of our differences. Our Mission is to create an unparalleled Paralympic and Olympic Games for athletes, fans, partners, our community and our people.

Values and Behaviors:

• Optimism – Embody a positive, enthusiastic, and solution-oriented attitude in everything we do; challenge the status quo, inspire and support one another to achieve our best; have our eyes on the future and believe we can make a meaningful impact
• Integrity – We communicate openly and honestly, listen, and respectfully value multiple perspectives; we do what we say and are accountable for everything we do; we do the right thing, always. Even when it isn't easy
• Excellence – We hold ourselves to the highest standard and expectations; we live our values and truths and persevere through challenges; we are continuous learners and adapt and pivot with speed to meet changing needs
• Inclusion – We seek to represent, include, empower and level the playing field; our work reflects the communities we serve and the world in which we live; we leverage our platforms to bring awareness to issues relevant to who we are
• Co-Creation – We are authors of a shared story. Everyone contributes their unique voice to our shared mission; we share pride in our accomplishments and ownership of our shortcomings
• Boldness – We embrace creativity, courage and outside-the-box thinking; we are unafraid to take risks, explore unconventional solutions, and learn from the process; we are innovators, disruptors, and challengers of the status quo

Legal Coordinator

The Legal Coordinator will be an integral part of the legal team, responsible for providing assistance and administrative support to the Legal Department, including managing the offices of the senior legal managers, coordinating and tracking cross-departmental projects and large-scale initiatives, and ensuring the smooth functioning and operation of the Legal Department. This role offers an unparalleled opportunity to increase your professional network, gain valuable experience, and grow with the organization as we gear up for the 2028 Olympic and Paralympic Games!

This position will report to the Senior Paralegal.

Key Responsibilities:

• Organize and maintain file systems, electronic and hard copy, in coordination with the department paralegals.
• Create and maintain spreadsheets to assist with data analysis.
• Fully manage and represent the Legal Department executives' offices, inclusive of but not limited to management of senior executives' calendars, contacts, and correspondence.
• Coordinating and sending meeting invitations and agendas to attendees, book meeting rooms, and arrange for IT resources and refreshments in support of a smooth and efficient meeting.
• Support the Legal Department in delivering the departmental objectives.
• Organize and coordinate regular team meetings, board presentations, quarterly and yearly planning process, etc.
• Plan and execute Legal team events and offsites.
• Plan travel for executive team members.
• Work closely with C-suite executive assistants across the organization.
• Maintain confidentiality of departmental and personal information of senior executives and ensure information is handled appropriately.
• Act as a communications liaison within and outside of the Legal Department as required, including composing and sending outgoing responses and teamwide communications on behalf of the senior executives.
• Respond to inquiries and refer them to the appropriate destination.
• Partner with team members and other colleagues across the company to provide back-up support when necessary.
• Assist other Legal Department members with additional legal support tasks as appropriate.

Position Requirements: Expectations:

• Ability to handle deadline-intensive work
• Concise grammatical skills, excellent oral and written communication skills.
• Detail-oriented with exceptional organizational and problem-solving skills.
• Demonstrated commitment to diversity, equity, inclusion, and belonging (DEIB).
• Ability to work well with others in fast paced and dynamic environment, both autonomously and collaboratively; including strong ability to interact diplomatically and with professional maturity with senior executives, staff and external business partners.
• Positive, team-oriented, and collaborative attitude.
• High level of personal integrity and professional ethics; ability to maintain absolute confidentiality.
• Strong work ethic, client-service orientation, and sound judgment.
• Strong interpersonal skills including ability to communicate effectively with a variety of contacts, including outside attorneys, senior management and business associates.
• Excellent judgment, knowing when to escalate issues.
• Excellent analytical skills; capable of identifying and prioritizing issues and providing alternative solutions.
• Excellent project and time management skills and ability to manage and prioritize changing workloads to meet deadlines.
• Experience internationally is a plus (but not required).
• Local candidates preferred.

Experience and Expertise:

• 3+ years in a legal and/or executive support capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency
• Ability to thrive in a fast-paced, ever-changing environment.

Submission Requirements:

• An application should be accompanied by the following:
  • A cover letter (optional but strongly recommended) which indicates the position of interest and addresses the following:
    • Highlights of your experience which specifically prepare you for this position; and
    • How you would contribute to LA28's mission
  • A resume

The annual base salary range for this position is $65,000 - $70,000. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.