Guest Services Coordinator Global Sporting Event

The Guest Services Coordinator will support the Guest Services Manager with the pre-event and event-time planning, organisation & management of the hospitality desk and team.

This is a contract position starting spring of 2026 until July 2026, working on a client project for the Global Sporting Event in the US.

Key Responsibilities:

• Develop a clear understanding of the Hospitality Programme and daily schedule
• Build strong relationship with key hotel teams to ensure smooth running of onsite operations
• Assist the Guest Services Manager to prepare Guest Services Operations Manual, to include policies and procedures for all possible circumstances
• Ensure all guests are personally welcomed, fully briefed of next point of contact, event timings and receive welcome packs including premiums tickets and credentials
• Demonstrate friendly, professional and efficient service with clients, hotel teams and guests
• Pro-actively assist guests to resolve any problems they encounter
• Assist the Manager, Guest Services with operation and management of optional leisure activity service available to guests through Hospitality Desk
• Where necessary, assist with the operation & running of the Guest Lounge within the hotel to provide excellent customer service and a top-class hospitality experience for all guests, including F&B replenishment, drinks service and ensuring the Lounge is immaculately presented
•  Prepare familiarisation training so that both self and team are fully conversant with all aspects of the programme including hotel facilities; event venues; excursion & activity venues
• Prepare a practical information resource for the Guest Services Team so that information is readily available & easily accessible including essential contact numbers, travel agency services, venue information, venue maps, match schedules etc.
• Liaise with Airport & Transport teams to ensure efficient arrival & departure systems
• Liaise with Guest Communications team to ensure all reports/information communicated as necessary
• Assist the Programme leads in planning and delivery of Event/Hotel Host training
• Assist in operating hospitality desks onsite to ensure correct information is displayed, and desks are opened punctually and well presented 

  This is not an exhaustive list, and all team members will be expected to contribute to any other aspects of the business, as necessary.

Skills, Knowledge and Expertise:

• Fluent in English
• Excellent communications skills
• Quality service orientated with a “Can Do” attitude
• Previous experience of hotel or event hospitality service
• Methodical, accurate and an eye for detail
• Good IT skills
• Ability to multi-task and meet strict deadlines
• High Level understanding of what constitutes excellent customer service
• Able to build rapport at all levels
• Experience of handling VIP guests

Attributes:

• High energy, comfortable working potentially long hours in a demanding but rewarding   and friendly environment
• Flexible, enthusiastic, confident, outgoing
• Willing to roll sleeves up and get involved
• Passionate about sport, hospitality and delivery
• Able to work in a calm, kind and professional manner in a pressured environment
• Ability to prioritise a demanding workload