Global Safety and Security - Assistant

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

As an assistant to the Global Head of Safety & Security, you will support the functional lead as it relates to administrative support and administrative program development tasks. This position requires a high degree of trust, discretion and confidentiality. It is ideal for a candidate with interest, education, and/or experience in corporate global security or safety (i.e. crisis management, emergency preparedness, security operations, intelligence analysis), and comfort with technology and productivity tools.

CAA's Global Safety & Security team is responsible for designing and developing programs to keep people safe. The selected candidate will get exposure to unique challenges, opportunities for rapid learning, and the chance to make meaningful contributions to important initiatives designed to protect people.

Responsibilities

This role will be responsible for supporting the management and triage of high-volume email traffic, digital file management, standard operating procedures, task organization, and calendar management. The right candidate for this role will be comfortable using technology and tools to enhance productivity, and will constantly be looking for ways to push the envelope on efficiency.

Beyond administrative tasks, this person should be eager to assist in conducting research, performing assessments, and preparing documentation on a wide-range of security and safety related topics—e.g. risks, threats, health & safety information.

• Assist in reviewing and/or drafting security-related protocols and procedures.
• Administrative duties include coordinating meetings and schedules in Outlook, preparing expense reports, producing correspondence, file management, special projects, and personal assistance as needed.
• Focused on customer service with internal stakeholders and communicating in a personable friendly demeanor.
• Ability to listen in on key calls and meetings as requested to take notes, identify follow-ups, and agreed upon next steps.
• Assist in preparing presentation materials and summary documents using standard Microsoft tools, e.g. PowerPoint, Word, Excel.
• Able to commit to this role on a long-term basis (ideally 2 years).

Qualifications

• The ideal candidate should be motivated, quick-thinking, and capable of performing a wide-range of research and administrative tasks;
• 2+ years of relevant administrative assistant experience
• Ability to research and create security briefings;
• Ability to anticipate needs and comfortable with shifting priorities on tight deadlines;
• Strong organizational and communication skills;
• Exceptional problem-solving skills with the ability to discern and prioritize;
• Committed to protecting confidentiality/discretion when needed;
• Detail oriented, positive attitude, and highly flexible;
• Highly trustworthy, discrete, and professional.

Education

• Bachelor's degree preferred (International Relations, Government, Political Science, Emergency/Crisis Management, Journalism, Library Science, or other fields demonstrating interest and aptitude in subject matter relevant to the role)

Compensation

The base hourly rate for this position is in the range of $22.00-27.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Location

This role will be based in our Los Angeles, CA office; Hybrid

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.