Finance Assistant

Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70+ cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit .

Job Description

Responsible for providing financial and administrative services to ensure efficient, timely, accurate cash reconciliations and reporting, account receivables and account payable transactions and a high level of service to the Wasserman business and clients. Assists with general finance tasks as required. Will support the financial close and reporting process.  

KEY ROLES & RESPONSIBILITIES:

•    Timely and accurate processing of all supplier invoices / credit notes received ensuring invoice documents include all required characteristics.
•    Ability to review invoices, code accurately and provide a description for the invoice that clearly represents the good(s) / service provided.
•    Timely processing of personal and prepay / credit card expense claims in line with the Company T&E policy.
•    Effective management of the Equals prepay card portal, including a responsiveness to top up requests.
•    Creation of weekly supplier and employee personal expense payment runs and ad hoc payments.
•    Ensure all manual payments are posted within 2 business days.
•    Reconciliation of supplier accounts, investigating discrepancies in a timely manner.
•    Timely and accurate creation of customer invoices / credit notes as requested by the business and sent out in accordance with the process for relevant entity. Preparing client statements as required.
•    Ensure customer invoices are paid in line with the due dates, responding to / resolving queries promptly and contacting delinquent customers by phone / email to secure payment, escalating as appropriate.
•    Daily allocation and posting of cash receipts.
•    Provide Reporting team with regular updates on debtors position, notifying them of any potential or occurring issues.
•    Efficient management of allocated inboxes with a willingness to cover others when team members are out of the office or have been requested to work on other tasks.
•    Timely response to any queries raised by the bank on payments made.
•    Perform month end tasks and reconciliations (AP / AR / Bank) in line with the timetable. Preparing / posting journals with care, accuracy and understanding.
•    Responsible for ensuring all transactions are processed in line with relevant controls.
•    Ensure all entries made in ERP or present in reconciliations meet audit compliance.
•    Support with the preparation of the weekly cash reporting submitted to the US.
•    Identify potential process improvements and contribute to a high standard, continuous improvement culture. Never be afraid to challenge the ‘status quo’ in a respectable and professional manner.
•    Provide analytical, administrative and project support to Finance department / management.
•    Distribute post in a timely manner.

The above forms the main areas of responsibility for this role, but it is not exhaustive and it should be noted that duties may change over time, so the need for flexibility is key and the job-holder will be expected to co-operate with reasonable changes as required.

PERSON SPECIFICATION
QUALIFICATIONS AND KNOWLEDGE:

Minimum of 12 months of Accounts Payable / Accounts Receivable / general finance experience  

 •        Excellent understanding of accounting procedures and financial controls      

SKILLS AND EXPERIENCE:

Proficient with Microsoft Office applications specifically with Excel     

•        Very good attention to detail     

•        Exceptional customer service skills and communication (verbal and written)     

•        Ability to always maintain confidentiality when handling sensitive information    

•        Ability to work in fast paced, ever evolving organisation    

•        Experience working in a multi-national company / matrix environment    

PERSONAL ATTRIBUTES/OTHER:    

•    Attention to Detail
•    Organised
•    Cando Attitude
•    Innovative
•    Team Player
•    Honest and Reliable 
•    Personable    

•    Professional
•    Strong communicator
•    Flexible & adaptable
•    Collaborative
•    Proactive
•    Problem solver

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.