Finance and Accounting - Accounts Payable Vendor Management Associate

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. 

Summary
Handles a wide variety of duties relating to Accounts Payable. Ensures accuracy of vendor onboarding, supporting documentation (W-9, agreements, bank details, remittance information), goods and services provided. Works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Support the Vendor Management Professional in carrying out the responsibilities of the A/P department onboarding process.

Essential Functions

• A/P (VM)
  • Responsible for processing new vendor records for multiple entities
  • Adhere to contractual payment terms to ensure the smooth operation of the business while maximizing early payment discounts
  • Communicate with vendors and colleagues in a professional and collaborative manner
  • Data analytical skills to be able to analyze prior payments and research application errors
  • Sort/distribute incoming mail
  • Ensure method of payment and currencies are aligned for invoice transactions
  • Coordinating setting up new vendors, international & domestic
  • Strong communication skills
  • Strong 1099 knowledge/experience
  • Disburse checks: USPS & FedEx
  • Heightened ability to review and reconcile a vendor statement to the transactions in the ERP system and resolve accordingly

• General Accounting duties
  • Assist and participate in the daily tracking of vendor onboarding
  • Comply with all internal controls to ensure accurate financial records, particularly in relation to Corporate Signature Authority Matrix, & SOX
  • Prepare and provide the requested information to external/ internal auditors.
  • Ensure resolution of aged outstanding invoices still open to be paid in a timely fashion

• Assist the Accounts Payable Manager & the Vendor Management Professional in the development of Processing Procedures/SOD/Desktop procedures
• Other duties as required

Qualifications

• High school diploma or GED, Associate's degree (A.A.) preferred, 3-5 years Accounts Payable and/or General Accounting experience and/or training; or equivalent combination of education and experience.
• The ability to act responsibly and ethically when working with sensitive financial information, whether it's information for the company or for individuals.
• Comprehensive understanding of fundamental financial concepts, practices, and procedures.
• Proficiency in Excel (pivot tables, V-Lookups and formulas) and Word.
• Ability to work and contribute in a team environment.
• Strong sense of urgency and organizational skills.
• Strong verbal and written communication, analytical and problem-solving skills.
• Strong interpersonal skills – a polite and professional demeanor when working with all levels of the organization, customers or suppliers.
• Ability to work efficiently with multiple priorities and tight deadlines
• Strong attention to detail.
• Self-motivated; action oriented and able to work independently.

Compensation

The base hourly rate for this position is in the range of $24.00 - $28.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Location

This role will be based in our Los Angeles, CA office, Monday – Friday; Hybrid

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.