Executive Assistant

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You'll Do:

The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.

• Manage a Senior Executive's calendar, including scheduling, and confirming meetings and conference calls

• Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation

• Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs

• Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members

• Handle expense reports, authorizations, and approvals in accordance with company policies and procedures

• Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency

• Liaise with internal and external stakeholders, including clients and business associates, at all levels

• Maintain organized filing system to ensure efficient document management

• Gather, compile, and analyze information for letters, reports, presentations, and other executive communications

• Support special projects as needed

• Partner with Senior Executives to travel to onsite events and On Location offices

Requirements:

• Bachelor's Degree

• Excellent organizational and time management skills, with attention to detail

• Strong written and verbal communication skills, including drafting messages, note-taking, action item tracking, and follow-through

• Ability to work under pressure in a dynamic, fast-paced environment

• Quick learner with the ability to adapt to new tasks, systems, and changing priorities

• High level of discretion in handling confidential information

• This role requires travel and flexibility to adjust to changing plans as needed

Preferred Qualifications:

• Previous relevant administrative experience is strongly recommended

• Strong interpersonal skills and ability to build rapport quickly

• Proven experience in managing multiple tasks and meeting deadlines with accuracy

• A proactive, customer service-oriented mindset, with a strong sense of teamwork

• Demonstrated professionalism and strong professional etiquette

• Ability to adjust to changing priorities and schedules with ease

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.