Executive Assistant

About the Role

Fanatics is seeking an Executive Assistant to support the President, VIP. Fanatics VIP is a fast-paced, high intensity part of the business, focused on building the best VIP and loyalty program in the world. This is a high-discretion, in-person role for someone who is relentlessly organized, proactive, and has a proven track record supporting C-level executives in demanding environments.

Key Responsibilities

• Own and manage a complex, high-volume calendar with competing priorities, last-minute changes, and significant travel
• Coordinate all travel logistics including flights, hotels, ground transportation, and itineraries across domestic and international trips
• Collaborate with President’s core operating team on logistics, relationship management, and strategic initiatives
• Handle confidential and sensitive information with complete discretion and high degree of professionalism at all times
• Triage and manage executive inbox, flagging priorities and drafting responses as needed
• Collaborate with other EAs and internal stakeholders throughout the organization to track and preempt priorities
• Work with internal team to manage gifting and personalized outreach on behalf of the executive, often for high-profile contacts
• Ensure the executive is prepared for internal and external meetings, building detailed briefing materials and tracking follow-ups
• Highly proactive and anticipates needs of the executive and proactively solve problems before they surface
• Coordinate across internal stakeholders and external contacts to drive follow-through on executive priorities
• Occasional opportunities to travel as scheduling and President needs necessitate
• Liaise with family and domestic staff on occasional needs, requests, or special projects to the household

Requirements

• 6+ years of experience as an Executive Assistant to a founder or C-level executive within a fast-paced organization
• Experience in sports, media, entertainment, or a similarly high-velocity industry preferred
• Based in New York City, ability to work in person 5 days per week
• High responsiveness and flexibility, including availability outside of traditional business hours when the executive is traveling or operating across time zones
• Enthusiasm for high-importance, high-urgency work and real-time problem solving
• Strong emotional intelligence and ability to adapt to varying communication and management styles
• Exceptional organizational skills with a demonstrated ability to manage complexity without dropping details
• Proactive, anticipatory work style. Solves problems before being asked.
• Ability to operate with high discretion in all settings
• Ability to leverage AI tools to improve operating efficiency
• Strong communicator, both written and verbal, with sound judgment on when to escalate
• Proficient in Google Workspace, Microsoft Office, Slack and other personal management tools

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally. 

Launched in 2021, Fanatics Betting and Gaming is the online and retail sports betting subsidiary of Fanatics, a global digital sports platform. The Fanatics Sportsbook is available to 95% of the addressable online sports bettor market in the U.S. Fanatics Casino is currently available online in Michigan, New Jersey, Pennsylvania and West Virginia. Fanatics Betting and Gaming operates twenty-two retail sports betting locations, including the only sportsbook inside an NFL stadium at Northwest Stadium. Fanatics Betting and Gaming is headquartered in New York with offices in Denver, Leeds and Dublin.