Executive Assistant

Purpose & Overall Relevance for the Organization:

Act as a strategic enabler to the Country Manager by providing high-impact administrative, operational, and project management support that drives business continuity, organizational efficiency, and stakeholder experience. This role serves as the connective tissue across Philippine leadership, HR and other cross-functional teams or external partners.

Key Responsibilities:

Functional:

• Create/Develop presentations for Country Manager for the business presentations.
• Partner with HR and Commercial leaders to deliver experiences that strengthen connection, culture, and engagement.
• Design executive-level presentations with strong visual storytelling, brand alignment, and attention to detail.
• Operate with a proactive, anticipatory mindset in managing leadership agendas, key deliverables, and business rhythms to pre-empt upcoming requirements, prepare materials, and coordinate stakeholders.
• Responsible in handling domestic and international travel and accommodation arrangements for business-related matters inclusive visa application.
• Leading/organizing/supporting company events assigned by Country Manager, Country HRM and/or Functional Head such as: Organizing CSR/Sports day/Other event for employees
• Monitoring the deadlines, following up on instructions and integrating reports/templates from Heads of Departments
• Preparing a weekly summary of deadlines, reports due, presentations due that Country Manager would need to submit, prepare on time
• Recording and maintenance of meetings agendas, SharePoint dashboard, and minutes
• Coordination and management of management meetings and global/regional visits venues and related logistics wherever required
• Develop all management and internal communications related presentations
• Share with Country Manager the Channel’s daily sell through compilation one day after
• To undertake other special assignment, ad-hoc functions and related duties as and when required.

Business Development & Projects

• Manage cross-functional projects and define project management frameworks, deliverables and KPI’s
• Driving and supporting key stakeholders in the planning and execution of the respective work-streams and initiatives
• Enabling/Facilitating and identifying cross functional interdependencies of the respective work-streams and initiatives
• Actively monitor completion of necessary deliverables of respective work-streams to translate implications of progress into project outcomes
• Communicating project risks, escalating decision points to Country Manager, and obtaining required strategic direction from necessary key stakeholders
• Along with the Head of function to actively elaborate, specify, test and roll-out on new market driven business concepts, technological solutions, and sales support to drive effectiveness and efficiency for adidas in the market
• Support the alignment for strategic priorities across management team
• Identify and provide inputs to senior management for better decision making by interpreting, analysing results, and providing intelligent insights to the business

Controlling & Project Management:

• Support and facilitate business development plans and strategy for the Philippine market.
• Manage budget planning and cost control for assigned projects.
• Strong in organizational skills, meticulous and a team player with ability to work independently as well as in a team with minimum supervision
• Good interpersonal and communication skills and self-confident in interacting with all levels within and outside the organization.

Knowledge, Skills and Abilities:

• Excellent organizational and project management skills. 
• Team player and able to multitask 
• Solid business sense and analytic/critical-thinking skills
• High eye for detail in formatting, accuracy, and message clarity across decks, reports, and leadership materials.

Education:

• Bachelor's degree

IT:

• Word: Advanced
• Excel: Advanced
• PowerPoint: Advanced
• Outlook: Advanced

Language Skill:

• English: Advanced
• Local Language: Fluent