Executive Assistant, Marketing & Creative

Red Bull Records is an independent record label offering comprehensive services focused on long-term artist development, featuring a diverse lineup across various musical genres. The Executive Assistant for the Marketing & Creative team helps oversee daily operations while proactively supporting the Chief Marketing & Creative Officer. This position ensures smooth departmental operations through competent administrative management and support. The ideal candidate excels in dynamic environments, understands the distinct requirements of the music and entertainment industries, and consistently upholds the utmost discretion and professionalism.

RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we'll trust you with:

• CALENDAR MANAGEMENT & ADMIN SUPPORT

  Manage the calendar of the CMCO. Schedule meetings, plan ahead to ensure adequate rest and work time. Manage CMCO's time with direct reports.

  Act as a liaison between the CMCO and internal teams, artists, and external partners.

  Organize and schedule company-wide meetings and appointments, coordinating across global time zones and setting up dial-ins (including video conferencing).

  Compile and distribute marketing meeting agendas and post-meeting action item notes.

  Oversee office management duties including, but not limited to, ordering and maintaining office supplies and ensuring office equipment maintenance.

  Handle and direct incoming calls and visitors to the office.

  Produce and edit presentations and documents as necessary.

  Maintain a list of restaurant and meeting options along with food preferences.

  Anticipate the needs of the CMCO and proactively address issues before they arise.

  Handle confidential information discreetly and maintain professionalism in all interactions.

  Provide administrative support to the Marketing and Creative team as directed by the CMCO.

• TRAVEL & EXPENSES

  Coordinate and manage all travel requirements for CMCO by collaborating with an external travel agency to arrange bookings and schedules. Analyze various travel options to ensure the most cost-effective and efficient choices are selected.

  Keep an updated list of all rewards memberships and optimize travel arrangements with preferred vendors.

  Regularly submit and oversee expense reports.

• SUPPORT MARKETING & CREATIVE CAMPAIGNS

  Facilitate the implementation of marketing campaigns, product launches, and creative projects by monitoring schedules, deliverables, and communications.

  Perform research, gather data, and create presentations or briefing materials for executive meetings.

  Administer and supervise the Red Bull Records internship program, including posting job descriptions, conducting interviews, hiring interns, and managing daily tasks across the company.

  Coordinate special projects as needed.

• EVENT MANAGEMENT

  Help organize and attend events for artists or labels, including listening sessions and creative shoots.

  Provide assistance with guest list management both before the event and on site, as needed.

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:

• 3 years of experience in an administrative support role, preferably within the entertainment industry.
• Proven experience in booking international travel and managing logistics.
• Must possess a keen attention to detail, strong time management skills, and the ability to multitask efficiently.
• High emotional intelligence required; discretion and professionalism are essential.
• Excellent interpersonal relationship skills; experience with artists, talent, and creatives is preferred.
• Must be a highly motivated self-starter capable of functioning in a fast-paced environment.
• Should be a team player willing to assist whenever needed, always thinking two steps ahead.
• The position requires excellent oral and written communication skills.
• Proficiency in Microsoft Office and presentation platforms is required.
• A passion for music and an understanding of the music industry and creative arts is considered a significant advantage.

• Travel 0-10%
• Permanent